Program Operations & Development Specialist

Wah Mei; San Francisco (CA); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Wah Mei School in San Francisco seeks an Operations Support Associate to help build administrative and operational infrastructure. The role covers food program coordination, purchasing, facilities, IT, and development activities.

This is a blended ⅓-time position that can grow into higher coordination roles within the organization. Working with the Associate Director of Program Operations, you will oversee ordering systems, inventory, and event logistics, while supporting grant writing and

Qualifications

• Minimum 2 years of relevant, paid work experience.
• Self-motivated and able to work both independently and in a team setting.
• Passionate about working with co-workers and the community.
• Excellent interpersonal, supervision, and customer service skills.
• Models good judgment and effective problem solving.
• Strong organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Detail oriented, organized, analytical, ability to multitask.
• Proactive, action oriented with strong time management skills.

Responsibilities

• Support Associate Director of Program Operations in facilities maintenance, upgrades, monitoring, and management of licensed and un-licensed facilities.
• Support Associate Director of Program Operations in Information Technology, including laptop purchases, inventory recording, technology recommendation, etc
• Ordering / Purchasing
• Oversee ordering / purchasing for agency and program needs
• Monitor for purchasing system for efficiency
• Maintain and document order system of requests, purchasing, recording, tracing, and tracking
• Manage a “par system” of generally used “standard” items
• Manage, support, participate, and lead special activities / projects, as directed.
• Problem solve key matters related to non-program and program supported operations.
• Convene key parties / stakeholders in execution of activities / events
• Inventory, store, and maintain signage, supplies, materials, and equipment related to event / activities
• Development
• Work with Communications / Development in support of promotion, outreach, and marketing of community events, as warranted
• Provide logistical support in agency campaigns
• Work closely with Executive Director and Program Directors to support additional program activities including grant writing, grant management / tracking, reporting, etc
• Work with Development department in support of securing sponsors, donors, in-kind services, volunteers and supportive labor, as needed
• Create, maintain, manage, and monitor agency and community special events / activity calendar.
• Marshall support, secure and align resources, and monitor budget, and maintain oversight of selected agency/ department event / activities
• Coordinate, support, direct, guide, and help to produce agency branded, supported, and initiated selected program events including but not limited to: PS Graduation, Meet & Greet Picnic, Chinese New Year, Halloween, Winter Holiday Celebration, and staff gatherings
• Spring Gala: Provide logistical and administrative support to the agency’s Annual Fundraiser:
• Solicitation and follow up with donors, vendors, contributors towards sponsorships, contributions, ticket sales, etc
• Live / online auction: Solicitation and follow up with donors, vendors, contributors for live and online auction. Manage database of
• Mail, email, and followup of auction item solicitation

Skills

Interpersonal skills

Communication

Time management

Problem solving

Teamwork

Detail oriented

Organizational skills

Customer service

Multitasking

Self-motivation

Tools

MS Office Suite

Excel

Database experience

Job description

Wah Mei School in San Francisco seeks an Operations Support Associate to help build administrative and operational infrastructure. The role covers food program coordination, purchasing, facilities, IT, and development activities.

This is a blended ⅓-time position that can grow into higher coordination roles within the organization. Working with the Associate Director of Program Operations, you will oversee ordering systems, inventory, and event logistics, while supporting grant writing and