Grants & Office Operations Specialist

Pacific Foundation Services, LLC; San Francisco (CA); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K retirement

Commuter Checks

Job summary

Pacific Foundation Services, LLC in San Francisco is seeking an Office Manager/Grants Assistant to support office operations and assist the Grants Management team for client foundations. The role is full-time (37.5 hours weekly), non-exempt, reporting to the Senior Grants Manager/Administrator.

You will handle calls, mail, supplies, vendors, meeting coordination, and basic tech support, while also inputting grant data, maintaining files, and assisting with special projects across office and

Qualifications

• BA/BS or equivalent experience required.
• Minimum of two years administrative experience.
• Demonstrated initiative, sound judgment, and tenacity to complete tasks accurately.
• Ability to juggle multiple projects and work independently or in a team.
• Excellent customer service with respectful, tactful communication.
• Comfort with learning new technology and supporting others.
• Strong writing and editing skills; proofreading and copy editing.
• Proven experience with Microsoft Office and database programs.

Responsibilities

• Manage office operations, supplies, and facilities coordination.
• Support Grants Management with administrative tasks, documents, and payments.
• Input and process grant information; maintain files and databases.
• Provide technical support to applicants and maintain client websites content.
• Coordinate meeting logistics, travel, and catering for on-site and off-site events.
• Assist staff onboarding and special projects for the Senior Grants Manager.

Skills

Customer service

Multitasking

Communication skills

Writing and editing

Interpersonal skills

Education

BA/BS or equivalent experience

Tools

Microsoft Office

Database programs

Job description

Pacific Foundation Services, LLC in San Francisco is seeking an Office Manager/Grants Assistant to support office operations and assist the Grants Management team for client foundations. The role is full-time (37.5 hours weekly), non-exempt, reporting to the Senior Grants Manager/Administrator.

You will handle calls, mail, supplies, vendors, meeting coordination, and basic tech support, while also inputting grant data, maintaining files, and assisting with special projects across office and