Operations & Grants Support Specialist

Wah Mei; San Francisco (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Wah Mei School in San Francisco is seeking a versatile Support Associate Director of Program Operations to help build administrative and operational infrastructure. The role is split roughly one-third each across food program coordination, operations (purchasing, facilities, tech), and development including grant writing and communications support for campaigns and events.

The position supports the Associate Director of Program Operations in facilities upgrades, IT purchases, procurement, and

Qualifications

• Minimum 2 years of relevant, paid work experience.
• Excellent interpersonal, supervision, and customer service skills.
• Strong organizational skills and attention to detail.
• Proactive, action oriented with strong time management skills.
• Demonstrated ability to work effectively with diverse groups of individuals.

Responsibilities

• Support Associate Director of Program Operations in facilities maintenance, upgrades, monitoring, and management of licensed and un-licensed facilities.
• Support Associate Director of Program Operations in Information Technology, including laptop purchases, inventory recording, technology recommendation, etc
• Ordering / Purchasing
• Oversee ordering / purchasing for agency and program needs
• Monitor for purchasing system for efficiency
• Maintain and document order system of requests, purchasing, recording, tracing, and tracking
• Manage a “par system” of generally used items (office supplies, kitchen materials, custodial supplies)
• Coordinate, support, direct, guide, and help to produce agency branded, supported, and initiated events including PS Graduation, Meet & Greet Picnic, Chinese New Year, Halloween, Winter Holiday Celebration, and staff gatherings

Skills

Interpersonal skills

Customer service

Organization & multitasking

Communication skills

Tools

MS Office Suite

Excel

Job description

Wah Mei School in San Francisco is seeking a versatile Support Associate Director of Program Operations to help build administrative and operational infrastructure. The role is split roughly one-third each across food program coordination, operations (purchasing, facilities, tech), and development including grant writing and communications support for campaigns and events.

The position supports the Associate Director of Program Operations in facilities upgrades, IT purchases, procurement, and