Coordinator, Administrative Program

Utah; Salt Lake City, Northern (UT, KY); On-site; USD 32,000 - 55,000; Full time

Benefits offered by this job

Tuition reduction

Health coverage

Retirement plans

Paid leave

Job summary

The University of Utah is seeking a full-time Administrative Program Coordinator to provide high-level support to the Dean's Academic Support team. This role requires proactive planning, strong organization, and clear communication to execute initiatives from concept to completion.

Candidates should be proficient in Microsoft Office, especially Outlook, Word, Excel, and PowerPoint. Experience with campus systems and event planning is a plus; a collaborative attitude and professionalism are

Qualifications

• Bachelor’s degree in a related field or equivalency, plus one year of directly related experience.
• Demonstrated ability to work independently and manage conflicting deadlines.
• Strong coordination and organizational skills; excellent communication abilities.
• Applicants must demonstrate potential to perform essential functions of the job.

Responsibilities

• Provide administrative assistance to department chairs.
• Support facility with room scheduling and meeting support.
• Coordinate visits, meetings and conferences for faculty.
• Assist with faculty and guest travel arrangements as needed.
• Assist with faculty hiring and review processes.
• Assist with scheduling academic classes.
• Coordinate updates for curriculum, website and catalog information.
• Provide guidance to faculty regarding school and university policies.

Skills

Independent work

Coordination

Communication

Education

Bachelor’s degree in related field

Tools

Microsoft Office

Outlook

Excel

Word

PowerPoint

Job description

Details

Open Date 08/13/2026

Requisition Number PRN45926B

Job Title Coordinator, Administrative Program

Working Title Coordinator, Administrative Program

Career Progression Track D

Track Level

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Variable

Work Schedule Summary

M – F 8:30am – 5pm, some nights and weekends

VP Area Academic Affairs

Department 00793 - Dean's Academic Support

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $31,600 - $55,000

Close Date 08/28/2026

Priority Review Date (Note - Posting may close at any time) 08/21/2026

Job Summary

The David Eccles School of Business at the University of Utah is seeking a full-time Administrative Program Coordinator to support the Eccles School. This dynamic role is ideal for a proactive, detail-oriented professional who can lead planning efforts from concept to execution with calm confidence, has strong organizational and prioritization skills, and excels at effective communication.

This role requires a self-starter who can quickly learn new systems and processes, manage multiple priorities, and meet a variety of deadlines. A high level of proficiency in Microsoft Office Suite, particularly with Outlook, Word, Excel, and PowerPoint, is essential. Prior experience with university or campus administrative systems and event planning is a plus. We are looking for someone who contributes to a collaborative environment, effectively communicates, and who brings a positive and professional attitude to the team.

Responsibilities

• Provide administrative assistance to department chairs
• Support facility with room scheduling and meeting support
• Manage and coordinate visits, meetings and conferences for faculty
• Assist with faculty and guest travel arrangements as needed
• Assist with faculty hiring and review processes
• Assist with scheduling academic classes
• Coordinate updates for the academic units’ curriculum, website and catalog information
• Provide guidance to faculty regarding school and university policies and procedures
• Other duties as assigned

This package includes a variety of excellent employee benefits, including health care coverage, retirement plans, and paid leave time as well as other valuable benefits, services, and programs such as tuition reduction. One example is the U’s retirement benefits which amount to a 14.2% contribution in addition to your annual salary.

You may view the U’s total compensation estimator to calculate the approximate value of your total compensation at www.hr.utah.edu/comp/totalcomp.php.

DISCLAIMER

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

• Bachelor’s degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience
• Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines.
• Demonstrated human relations and effective communication skills are also required.
• Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page. Online reports may be submitted at https://oeo.utah.edu

**https://publicsafety.utah.edu/safetyreport/**This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.