Program Office Assistant - Randolph, MN | Flexible Hours

Travel Security Careers; Randolph (MN); On-site; USD 36,000 - 56,000; Full time

Job summary

Transportation Security Administration (TSA) in Randolph, MN, is seeking a Program Assistant to provide essential administrative and program support across various offices. Responsibilities include coordinating daily activities, maintaining records, preparing reports, and scheduling meetings to keep operations running smoothly.

The role emphasizes attention to detail, data analysis, and effective communication with managers and staff.

Qualifications

• Specialized experience at the level stated in the active vacancy.
• Experience providing administrative or program support in a busy office.
• Ability to track deadlines and manage multiple assignments.
• Experience researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Administrative coordination

Data tracking

Calendar management

Microsoft Office

Record keeping

Communication skills

Analytical thinking

Multitasking

Job description

Transportation Security Administration (TSA) in Randolph, MN, is seeking a Program Assistant to provide essential administrative and program support across various offices. Responsibilities include coordinating daily activities, maintaining records, preparing reports, and scheduling meetings to keep operations running smoothly.

The role emphasizes attention to detail, data analysis, and effective communication with managers and staff.