Program Office Assistant - Fullerton

Crittenton Services for Children and Families; Fullerton (CA); On-site; USD 38,000 - 48,000; Full time

Job summary

Crittenton Services for Children and Families in California is seeking an administrative professional to support daily office operations. You will manage calendars, greet visitors, handle phones, schedule meetings, and assist with filing and data entry.

The role requires confidentiality, strong verbal and written communication, basic bookkeeping, and the ability to work independently. A valid driver's license is helpful for occasional community tasks; bilingual Spanish pays a stipend.

Qualifications

• Operate standard office equipment and be computer literate.
• Excellent verbal, written, analytical and problem-solving skills.

Responsibilities

• Maintain office calendar to coordinate workflow and meetings.
• Interact with clients, staff, and visitors while maintaining confidentiality in all aspects of client, staff and agency information.
• Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing Mailing, filing, answering phones, and data input.
• Prepare agendas and schedule staff meetings as well as compile, transcribe and distribute minutes of meetings.
• May complete tasks in the community with personal automobile including deliveries and pick up.
• Maintain an office environment that is consistent with existing contracts, licensing regulations and agency-established policies.
• Assists with additional duties and tasks that arise based on agency and program needs.

Skills

Office equipment operation

Computer literacy

Verbal communication

Written communication

Analytical skills

Problem-solving

Job description

Description

• Responsible for a variety of duties including, but not limited to, document production, file and record maintenance, greeting visitors, telephone reception, scheduling appointments, and meetings, ordering office supplies and processing work orders.

Essential Duties:

• Maintain office calendar to coordinate workflow and meetings.
• Interact with clients, staff, and visitors while maintaining confidentiality in all aspects of client, staff and agency information.
• Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing Mailing, filing, answering phones, and data input.
• Prepare agendas and schedule staff meetings as well as compile, transcribe and distribute minutes of meetings.
• May complete tasks in the community with personal automobile including deliveries and pick up.
• Maintain an office environment that is consistent with existing contracts, licensing regulations and agency-established policies.
• Assists with additional duties and tasks that arise based on agency and program needs.

Minimum Qualifications:

• Must be able to operate standard office equipment and be computer literate. Applicant should possess excellent verbal, written, analytical and problem-solving skills. Must be able to communicate effectively and follow both oral and written instructions.

Requirements

• Must have and maintain a working vehicle a valid, unrestricted California driver's license and current vehicle insurance. Bilingual Spanish proficiency will result in additional stipend added to base pay.