Program Manager I: Executive Scheduler for Department Chair

Mount Sinai; New York (NY); On-site; USD 65,000 - 105,000; Full time

Job summary

The Mount Sinai Health System in New York, NY is seeking an Administrative Professional to provide comprehensive support to the System Chair of the Urology Department. The role manages a dynamic schedule across clinical, academic, and administrative tasks, requiring proactive communication and meticulous organization.

Responsibilities include arranging meetings and conferences, preparing daily schedules, coordinating travel, handling emails and phone communications, transcribing minutes, and

Qualifications

• Bachelor's degree or higher preferred, or equivalent experience.
• 3+ years experience managing and administering program activities (5+ preferred).

Responsibilities

• Manage Chairman's comprehensive schedule, including clinical, academic, and administrative commitments.
• Arrange and confirm meetings, Zoom calls, and conferences.
• Prepare daily schedule for review and synchronize calendars across surgical, clinical, academic, travel, and administrative domains.
• Handle a wide range of email correspondences with timely responses.
• Manage Chair's phone calls and texts with timely responses.
• Transcribe and distribute minutes.
• Coordinate with other departments or external parties to complete objectives.

Skills

Organizational skills

Time management

Project management

Communication

Microsoft Office

Written communication

Travel coordination

Discretion

Adaptability

Multitasking

Education

Bachelor's degree or higher

Tools

Microsoft Office Suite

Job description

The Mount Sinai Health System in New York, NY is seeking an Administrative Professional to provide comprehensive support to the System Chair of the Urology Department. The role manages a dynamic schedule across clinical, academic, and administrative tasks, requiring proactive communication and meticulous organization.

Responsibilities include arranging meetings and conferences, preparing daily schedules, coordinating travel, handling emails and phone communications, transcribing minutes, and