Project Coordinator [AQ-18401]

Aquent; San Diego (CA); On-site; USD 55,000 - 62,000; Full time

Benefits offered by this job

Subsidized health plan

Paid sick leave

Retirement plan with match

Free online training (Aquent Gymnasium

Job summary

Aquent Studios seeks a detail-oriented Project Coordinator to join a fast-paced marketing communications team. You will shape budgets, track schedules, and coordinate high-volume events while maintaining brand integrity and workflow efficiency.

You will build polished decks, leverage AI tools, and ensure stakeholders are informed and aligned across teams. Strong communication and multi-tasking skills are essential for success.

Qualifications

• 3+ years of experience in marketing, communications, project coordination, or agency environments.
• Experience managing multiple marketing communications projects in a matrixed organization.
• Experience tracking budgets, due dates, and project status to keep work on time and within budget.
• Experience with event and content metrics tracking and reporting.
• Proficient in creating and updating templated presentation decks (PowerPoint/Google Slides).
• Comfortable using AI tools to speed up deck and content creation, status tracking, and recurring work.

Responsibilities

• Create and monitor comprehensive project schedules and calendars, ensuring deadlines are met, especially during high-volume event periods.
• Own day-to-day tracking of project and event budgets, monitor spend vs. plan, flag risks early.
• Build and template polished presentation decks for team and leadership use, leveraging AI tools.
• Track and communicate project status across internal and cross-functional stakeholders.
• Set up meetings, take notes, and follow up on action items to maintain momentum.
• Organize and participate in stakeholder meetings to drive productive discussions.
• Provide general administrative support to the marketing communications team.
• Collaborate with team leads to assign projects and manage budgets.
• Serve as primary point of contact for third-party creative agencies.
• Support socialization and amplification of content and events.
• Assist in driving team systems and workflow automation.

Skills

Project coordination

Budget tracking

Cross-functional collaboration

Presentation design

AI tools usage

Stakeholder management

Google Workspace

Slack

Tools

Google Workspace

Slack

Job description

Aquent Studios is proud to partner with a globally recognized technology leader, a company that consistently pushes the boundaries of innovation and delivers cutting-edge solutions impacting millions worldwide. Joining this dynamic team means stepping into a fast-paced, collaborative environment where your contributions directly influence high-profile marketing communications and strategic initiatives. This is an exceptional opportunity to make a significant impact within an organization at the forefront of its industry.

Are you a meticulous organizer with a passion for keeping projects on track and on budget? Do you thrive in a fast-paced environment where your operational prowess ensures seamless execution? We are seeking a Project Coordinator to become the essential backbone of a marketing communications team. In this pivotal role, you will directly shape the success of critical projects and high-volume events, playing a crucial part in maintaining brand consistency, managing vital resources, and ensuring every deliverable meets its mark. Your efforts will have a tangible impact on how this leading tech company communicates with its audience, driving engagement and success across key initiatives.

What You'll Do

• Create and monitor comprehensive project schedules and calendars, diligently ensuring all deadlines are met, particularly during high-volume event periods.
• Own the day-to-day tracking of marketing communications project and event budgets, monitoring spend against plan and proactively flagging any potential risks to the team.
• Build, update, and template polished presentation decks for team and leadership use, leveraging AI tools whenever possible to enhance speed and maintain consistency.
• Track and communicate project status effectively across internal and cross-functional stakeholders, ensuring everyone is informed and aligned.
• Set up essential meetings and calls, meticulously taking notes and diligently following up on action items and decisions to keep momentum.
• Organize, attend, and actively participate in stakeholder meetings, contributing to productive discussions.
• Provide crucial general administrative support to the marketing communications team, including managing asset libraries, streamlining workflows, handling file management, and maintaining documentation.
• Collaborate with team leads to assign projects, communicate progress updates, and effectively manage project budgets.
• Serve as the primary point of contact for third-party creative agencies, fostering strong working relationships.
• Support the internal and external socialization and amplification of content and events.
• Support in driving team systems, efficiently intaking and escalating project requests, and contributing to workflow automation and efficiency initiatives.

Must-Have Qualifications

• 3+ years of experience in a related field such as marketing, communications, project coordination, or an agency environment.
• Proven expertise in project management, including managing multiple marketing communications projects and deliverables across a highly matrixed organization.
• Demonstrated ability to track budgets, due dates, and project status, ensuring the creative and content process moves forward on time, on budget, and on brand, especially during peak event seasons.
• Experience with event and content metrics tracking and reporting.
• Strong budget and finance support skills, including tracking project and program budgets and deadlines, monitoring spend against plan, and proactively flagging risks.
• Proficiency in presentation design, with the ability to build, update, and maintain templated presentation decks (PowerPoint/Google Slides) to a high visual standard, and to turn around quick revisions under tight deadlines.
• Comfortable and fluent in using AI tools to speed up deck and content creation, status tracking and other recurring work.
• Strong interpersonal skills and clear communication abilities, adept at managing stakeholder expectations across busy, cross-functional teams.
• Excellent problem-solving skills, including the ability to negotiate deadlines, manage conflict, and make resource trade-offs in a fast-moving environment.
• Possess an artistic sensibility, understanding creative standards and brand voice, and able to flag questionable materials for review.
• Technical proficiency with Google Workspace and Slack.

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

• Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match.
• We also offer free online training through Aquent Gymnasium.

More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

Client Description

Aquent Studios is a global creative studio that delivers scale, speed and efficiency to the world's most recognized brands. We create the work that matters the most to them - work that has a real impact on their business. As an Aquent Studio team member, you'll have the opportunity to engage with the largest and most influential companies in the world, solving design challenges and extending their brands across tactic types and platforms, including digital design, UI/UX, video, motion, content, print design, web development, and more. If you want to do work that matters in a collaborative setting that values ingenuity and personal growth, you have found the right place!

Other Requirements

Compensation Range: $40-$45/hourly DOE The range provided is our reasonable estimate of the compensation for this role. The actual amount may be higher or lower, based on factors such as experience, knowledge, skills, abilities and location.