Program Manager

Arizona State University; United States; On-site; USD 69,000 - 72,000; Full time

Job summary

Arizona State University is seeking an Academic Program Manager 1 for the New College, located at the West Valley campus. The role oversees fiscal and grant planning, program implementation and administration, and internal marketing and communication efforts to support educational projects.

The position manages academic integrity processes, petition workflows, and daily operations, coordinating with the New College Executive Director and College Business Office to ensure timely, compliant

Qualifications

• Bachelor’s degree and three years of experience in the area of assignment/field.
• Equivalency options accepted per training/experience.
• Experience overseeing fiscal and grant planning, program implementation, and communication/marketing.

Responsibilities

• Manages Advocate system: reviews instructor statements, accepts submissions, sends letters, adds notes.
• Verifies Student 360 information.
• Updates academic integrity violation tracking information.
• Meets with students regarding their academic integrity violation (AIV).
• Reviews sanction suggestions by faculty with supervisor when questions arise.
• Meets with faculty regarding student AIV sanctioning as needed.
• Attends quarterly academic integrity meetings and develops presentations or training.
• Creates best practices for academic integrity processes, FAQs, and training.
• Reviews, tracks, and reports applicable data.

Skills

Program management

Budgeting

Marketing

Communication

Grant planning

Education

Bachelor's degree

Tools

Advocate system

Job description

Job Profile

Academic Program Manager 1

Job Family

Academic Program Management

Time Type

Full time

Minimum Qualifications

Bachelor’s degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Implements an academic program. Programs are usually focused to a single purpose, may be educational, or service oriented, and may exist as a subset of an integrated funded program activity. Oversees fiscal and grant planning, program implementation and administration, marketing, and communication.

Job Description

Position Salary Range

• $69,000 - $72,400 per year; DOE

Location

Arizona State University, West Valley campus

13591 N. 47th Avenue Phoenix, AZ 85051

Description

Under administrative direction, performs work of considerable difficulty in coordinating and directing the activities and functions of New College (NC) Dean’s Office projects and/or programs. Independently ensures that the goals and objectives of the projects and/or programs are accomplished in accordance with priorities, time limitations, funding limitations or other specifications. This position reports to the New College Executive Director in New College’s Dean’s Office at ASU’s West Valley Campus.

Essential Duties

• New College Academic Integrity Officer
  • Manages Advocate system: reviews instructor statements, accepts submissions, sends letters, adds notes
  • Verifies Student 360 information
  • Updates academic integrity violation tracking information
  • Meets with students regarding their academic integrity violation (AIV)
  • Updates supervisor on status of student cases
  • Reviews sanction suggestions by faculty with supervisor when questions arise
  • Meets with faculty regarding student AIV sanctioning as needed
  • Attends quarterly academic integrity meetings with Academic Integrity Officer Develops and/or assists with presentations and/or faculty meetings regarding academic integrity
  • Creates best practices of academic integrity processes, FAQs, and training
  • Reviews, tracks, and reports on applicable data
• College Petitions/Medical Compassionate Withdrawals
  • Responds to RFIs
  • Responds to student questions
  • Researches and prepares paperwork for petitions
  • Updates/discusses petition cases with supervisor
  • Sends student letters indicating decision
  • Sends information to other stakeholders (faculty, student services, registrar)
• Support to New College Executive Director and College Business Office
  • Manages calendars of New College’s Executive Director and College Business Officer
  • Assists Executive Director with curricular and administrative functions
  • Oversees daily operations and coordinates activities of a program, as assigned by supervisor; determines priorities.
  • Produces reports as directed.
  • Interacts and maintains liaison with students, faculty, staff and outside/community agencies in facilitating program/project objectives.
  • Communicates professionally
  • Executes other administrative functions as assigned by New College’s Executive Director and College Business Officer
• Support to New College Dean’s Office
  • Assists with New College new staff hiring as assigned
  • Supports Dean’s Office front desk operations as second back up when needed
  • Reserves and maintains conference rooms as as second back up when needed
  • Serves as second phone backup for executive assistant

Desired Qualifications

• Skill in planning, budgeting, implementing and evaluating projects
• Skill in designing training materials and presentations as directed
• Ability to implement training, reviews, and follow-up proceduresProficient in developing and delivering presentations and reports
• Skill in professional and kind written communication
• Ability to remain curious, open, and professional when dealing with individuals under stress
• Skill in establishing and maintaining effective working relationships with peers and leadership
• Proficient in balancing policy and empathy when dealing with students
• Proven track record of humility, servant leadership, and adaptability in any environment

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work.
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
• Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.

Department Statement

This position is located at ASU’s West Valley campus in northwest Phoenix and is part of the New College of Interdisciplinary Arts and Sciences (New College). ASU’s New College offers programs that emphasize experiential learning that spans academic disciplines, enhances appreciation of all forms of creative activity, and empowers student achievement in the humanities, the arts and the sciences. It is the largest college at ASU’s West Valley campus.

Driving Requirement

Driving is not required for this position.

Location

Campus: West

Funding

No Federal Funding

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation’s fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco‑free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.