Program Manager

Arizona State University; Glendale (AZ); On-site; USD 69,000 - 72,000; Full time

Job summary

Arizona State University, West Valley campus, seeks a seasoned administrator to coordinate and direct New College Dean's Office projects and programs. You will ensure goals are met within priorities, timelines, and funding constraints, reporting to the New College Executive Director in the Dean's Office.

The role includes managing calendars, supporting curricular and administrative functions, and coordinating with students, faculty, staff, and external partners to advance program objectives.

Qualifications

• Experience planning, budgeting, evaluating projects
• Ability to design training materials and presentations
• Ability to implement training and follow-up procedures
• Proven skill in developing and delivering reports and presentations
• Strong written communication and interpersonal skills

Responsibilities

• Coordinate and direct New College Dean's Office projects and programs
• Produce reports and monitor data related to projects
• Manage calendars for the Executive Director and College Business Officer
• Support curricular and administrative functions for the Dean's Office
• Assist with new staff hiring and front desk operations as needed

Skills

Project planning

Budgeting

Training materials

Presentations

Professional writing

Relationship building

Job description

Job Profile:

Job Family:

Time Type:

Minimum Qualifications:

Job Description:

Position Salary Range:

• $69,000 - $72,400 per year; DOE

Location:

Arizona State University, West Valley campus

13591 N. 47th Avenue Phoenix, AZ 85051

Description:

Under administrative direction, performs work of considerable difficulty in coordinating and directing the activities and functions of New College (NC) Dean's Office projects and/or programs. Independently ensures that the goals and objectives of the projects and/or programs are accomplished in accordance with priorities, time limitations, funding limitations or other specifications. This position reports to the New College Executive Director in New College's Dean's Office at ASU's West Valley Campus.

Essential Duties:

• New College Academic Integrity Officer
  • Manages Advocate system: reviews instructor statements, accepts submissions, sends letters, adds notes
  • Verifies Student 360 information
  • Updates academic integrity violation tracking information
  • Meets with students regarding their academic integrity violation (AIV)
  • Updates supervisor on status of student cases
  • Reviews sanction suggestions by faculty with supervisor when questions arise
  • Meets with faculty regarding student AIV sanctioning as needed
  • Attends quarterly academic integrity meetings with Academic Integrity Officer Develops and/or assists with presentations and/or faculty meetings regarding academic integrity
  • Creates best practices of academic integrity processes, FAQs, and training
  • Reviews, tracks, and reports on applicable data
• College Petitions/Medical Compassionate Withdrawals
  • Responds to RFIs
  • Responds to student questions
  • Researches and prepares paperwork for petitions
  • Updates/discusses petition cases with supervisor
  • Sends student letters indicating decision
  • Sends information to other stakeholders (faculty, student services, registrar)
• Support to New College Executive Director and College Business Office
  • Manages calendars of New College's Executive Director and College Business Officer
  • Assists Executive Director with curricular and administrative functions
  • Oversees daily operations and coordinates activities of a program, as assigned by supervisor; determines priorities.
  • Produces reports as directed.
  • Interacts and maintains liaison with students, faculty, staff and outside/community agencies in facilitating program/project objectives.
  • Communicates professionally
  • Executes other administrative functions as assigned by New College's Executive Director and College Business Officer
• Support to New College Dean's Office
  • Assists with New College new staff hiring as assigned
  • Supports Dean's Office front desk operations as second back up when needed
  • Reserves and maintains conference rooms as as second back up when needed
  • Serves as second phone backup for executive assistant

Desired Qualifications:

• Skill in planning, budgeting, implementing and evaluating projects
• Skill in designing training materials and presentations as directed
• Ability to implement training, reviews, and follow-up procedures
• Proficient in developing and delivering presentations and reports
• Skill in professional and kind written communication
• Ability to remain curious, open, and professional when dealing with individuals under stress
• Skill in establishing and maintaining effective working relationships with peers and leadership
• Proficient in balancing policy and empathy when dealing with students
• Proven track record of humility, servant leadership, and adaptability in any environment

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work.
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
• Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.

Department Statement:

This position is located at ASU's West Valley campus in northwest Phoenix and is part of the New College of Interdisciplinary Arts and Sciences (New College). ASU's New College offers programs that emphasize experiential learning that spans academic disciplines, enhances appreciation of all forms of creative activity, and empowers student achievement in the humanities, the arts and the sciences. It is the largest college at ASU's West Valley campus.

Driving Requirement:

Location:

Funding:

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources

ASU's comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement: