Program Manager

Arizona State University; Ames (IA); On-site; USD 69,000 - 72,000; Full time

Job summary

Arizona State University’s New College of Interdisciplinary Arts and Sciences in Phoenix seeks an Academic Program Manager 1 to coordinate and implement programs, oversee fiscal and grant planning, and manage communications. Under administrative direction, you will lead projects, ensure goals are met, and support the Executive Director and College Business Officer with curricular and administrative tasks.

This on-site role requires a bachelor's degree and several years of relevant experience,

Qualifications

• Bachelor's degree and three years of related experience, or an equivalent combination of experience and/or training.
• Experience coordinating academic programs and grant planning preferred.

Responsibilities

• Coordinate New College Dean's Office projects and programs.
• Manage calendars for the Executive Director and College Business Officer.
• Oversee daily operations and determine priorities for the program.
• Produce reports and maintain liaison with students, faculty, staff and external partners.
• Assist with staff hiring and front desk operations as needed.

Skills

Budgeting

Program management

Presentation skills

Communication

Student relations

Education

Bachelor's degree

Job description

Job Profile

Academic Program Manager 1

Job Family

Academic Program Management

Time Type

Full time

Minimum Qualifications

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary

Implements an academic program. Programs are usually focused to a single purpose, may be educational, or service oriented, and may exist as a subset of an integrated funded program activity. Oversees fiscal and grant planning, program implementation and administration, marketing, and communication.

Job Description

Under administrative direction, performs work of considerable difficulty in coordinating and directing the activities and functions of New College (NC) Dean's Office projects and/or programs. Independently ensures that the goals and objectives of the projects and/or programs are accomplished in accordance with priorities, time limitations, funding limitations or other specifications. This position reports to the New College Executive Director in New College's Dean's Office at ASU's West Valley Campus.

Position Salary Range

$69,000 - $72,400 per year; DOE

Location

Arizona State University, West Valley campus

13591 N. 47th Avenue Phoenix, AZ 85051

Essential Duties

• New College Academic Integrity Officer Manages Advocate system: reviews instructor statements, accepts submissions, sends letters, adds notes
• Verifies Student 360 information
• Updates academic integrity violation tracking information
• Meets with students regarding their academic integrity violation (AIV)
• Updates supervisor on status of student cases
• Reviews sanction suggestions by faculty with supervisor when questions arise
• Meets with faculty regarding student AIV sanctioning as needed
• Attends quarterly academic integrity meetings with Academic Integrity Officer
• Develops and/or assists with presentations and/or faculty meetings regarding academic integrity
• Creates best practices of academic integrity processes, FAQs, and training
• Reviews, tracks, and reports on applicable data

College Petitions/Medical Compassionate Withdrawals

• Responds to RFIs
• Responds to student questions
• Researches and prepares paperwork for petitions
• Updates/discusses petition cases with supervisor
• Sends student letters indicating decision
• Sends information to other stakeholders (faculty, student services, registrar)

Support to New College Executive Director and College Business Office

• Manages calendars of New College's Executive Director and College Business Officer
• Assists Executive Director with curricular and administrative functions
• Oversees daily operations and coordinates activities of a program, as assigned by supervisor; determines priorities.
• Produces reports as directed.
• Interacts and maintains liaison with students, faculty, staff and outside/community agencies in facilitating program/project objectives.
• Communicates professionally
• Executes other administrative functions as assigned by New College's Executive Director and College Business Officer

Support to New College Dean's Office

• Assists with New College new staff hiring as assigned
• Supports Dean's Office front desk operations as second back up when needed
• Reserves and maintains conference rooms as as second back up when needed
• Serves as second phone backup for executive assistant

Desired Qualifications

• Skill in planning, budgeting, implementing and evaluating projects
• Skill in designing training materials and presentations as directed
• Ability to implement training, reviews, and follow-up procedures
• Proficient in developing and delivering presentations and reports
• Skill in professional and kind written communication
• Ability to remain curious, open, and professional when dealing with individuals under stress
• Skill in establishing and maintaining effective working relationships with peers and leadership
• Proficient in balancing policy and empathy when dealing with students
• Proven track record of humility, servant leadership, and adaptability in any environment

Working Environment

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work.

Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.

Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.

Department Statement

This position is located at ASU's West Valley campus in northwest Phoenix and is part of the New College of Interdisciplinary Arts and Sciences (New College). ASU's New College offers programs that empha