Program & Events Administrative Specialist

The Rehancement Group; Washington (District of Columbia); Hybrid; USD 52,000 - 76,000; Full time

Job summary

The Rehancement Group, Inc. is seeking an Administrative Assistant to support program management, financial-tracking, travel, records, correspondence, and event coordination for anticipated FTA PSR support.

The role covers calendars, budgets, travel arrangements, document preparation, meeting materials, and coordination of workshops and webinars in a hybrid setting around Washington, DC.

Qualifications

• Minimum 4 years of diversified clerical, administrative and general office experience is required.
• Experience using office automation tools, including Microsoft Word, Excel and PowerPoint.
• No minimum degree is specified in the FTA SOW.

Responsibilities

• Coordinate calendars, meetings, action-item logs, correspondence, telephone support, document preparation/editing, filing and administrative reporting for the Program Manager and team.
• Track budgets and expenditures, time/attendance, payroll and purchasing records, security-processing documentation, invoices and other program administrative information.
• Arrange and track staff travel, itineraries, allowable per diem, travel authorizations and vouchers under contractor guidance and applicable federal travel requirements.
• Organize recipient correspondence, information-request packages, review schedules, meeting materials, site-visit logistics, files, deadlines and report-routing support.
• Support special assignments, corrective-action activities and technical-assistance coordination through document control, scheduling, action tracking, and approved recordkeeping.
• Plan and facilitate recipient workshops, webinars, FTA oversight meetings and related events, including presenter/panelist coordination, materials, communications, and participant support.
• Prepare workshop agendas and question-and-answer records; support post-event distribution, evaluations, follow-up materials, online modules, and accessible event documentation.
• Lead compliance training sessions, including workshops, for one or multiple FTA recipients, as expressly described for this non-key role in SOW Section 10.2.4.
• Maintain current records of travel, correspondence, deliverables and pending actions in appropriate automated systems; support timely and accurate submissions.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Job description

The Rehancement Group, Inc. is seeking an Administrative Assistant to support program management, financial-tracking, travel, records, correspondence, and event coordination for anticipated FTA PSR support.

The role covers calendars, budgets, travel arrangements, document preparation, meeting materials, and coordination of workshops and webinars in a hybrid setting around Washington, DC.