Administrative Assistant

The Rehancement Group, Inc.; United States; Hybrid; USD 42,000 - 60,000; Full time

Job summary

The Rehancement Group, Inc. is seeking an Administrative Assistant to provide program, financial-tracking, travel, records, correspondence, and event coordination for anticipated FTA Procurement System Review support.

The role supports program management, recipient oversight activities, workshops, webinars, and training-related administration. Hybrid location with travel as needed for workshops and meetings; employment contingent on contract award and assignment.

Qualifications

• Minimum 4 years of diversified clerical, administrative and general office experience is required.
• Experience using office automation tools, including Microsoft Word, Excel and PowerPoint.
• No minimum degree is specified in the FTA SOW.

Responsibilities

• Coordinate calendars, meetings, action-item logs, correspondence, telephone support, document preparation/editing, filing and administrative reporting for the Program Manager and team.
• Track budgets and expenditures, time/attendance, payroll and purchasing records, security-processing documentation, invoices and other program administrative information.
• Arrange and track staff travel, itineraries, allowable per diem, travel authorizations and vouchers under contractor guidance and applicable federal travel requirements.
• Organize recipient correspondence, information-request packages, review schedules, meeting materials, site-visit logistics, files, deadlines and report-routing support.
• Support special assignments, corrective-action activities and technical-assistance coordination through document control, scheduling, action tracking, and approved recordkeeping.
• Plan and facilitate recipient workshops, webinars, FTA oversight meetings and related events, including presenter/panelist coordination, materials, communications, and participant support.
• Prepare workshop agendas and question-and-answer records; support post-event distribution, evaluations, follow-up materials, online modules, and accessible event documentation.
• Lead compliance training sessions, including workshops, for one or multiple FTA recipients, as expressly described for this non-key role in SOW Section 10.2.4.
• Maintain current records of travel, correspondence, deliverables and pending actions in appropriate automated systems; support timely and accurate submissions.

Skills

Clerical experience

Administrative support

Office software

Education

No degree required

Tools

Microsoft Word

Excel

PowerPoint

Job description

Position Overview:

TRG is seeking an Administrative Assistant to provide program, financial-tracking, travel, records, correspondence, and event coordination for anticipated FTA Procurement System Review support.

The role supports program management, recipient oversight activities, workshops, webinars, and training-related administration.

Location:

Hybrid; assigned FTA and recipient event locations as needed.

Travel:

As needed for workshops, meetings, or other assigned program activities. Opportunity: Anticipated contract support for FTA PSR BPA; employment contingent on contract award and assignment.

Key Personnel:

No

Key Responsibilities:

• Coordinate calendars, meetings, action-item logs, correspondence, telephone support, document preparation/editing, filing and administrative reporting for the Program Manager and team.
• Track budgets and expenditures, time/attendance, payroll and purchasing records, security-processing documentation, invoices and other program administrative information.
• Arrange and track staff travel, itineraries, allowable per diem, travel authorizations and vouchers under contractor guidance and applicable federal travel requirements.
• Organize recipient correspondence, information-request packages, review schedules, meeting materials, site-visit logistics, files, deadlines and report-routing support.
• Support special assignments, corrective-action activities and technical-assistance coordination through document control, scheduling, action tracking, and approved recordkeeping.
• Plan and facilitate recipient workshops, webinars, FTA oversight meetings and related events, including presenter/panelist coordination, materials, communications, and participant support.
• Prepare workshop agendas and question-and-answer records; support post-event distribution, evaluations, follow-up materials, online modules, and accessible event documentation.
• Lead compliance training sessions, including workshops, for one or multiple FTA recipients, as expressly described for this non-key role in SOW Section 10.2.4.
• Maintain current records of travel, correspondence, deliverables and pending actions in appropriate automated systems; support timely and accurate submissions.

Availability Requirement:

• Be available to support assigned work upon award and issuance of the first task order; identify annual work-hour availability for the Phase II staffing plan.
• Support hybrid administrative, onsite event, and virtual workshop activities as required by assigned work.

Required Qualifications:

• Minimum 4 years of diversified clerical, administrative and general office experience is required.
• Experience using office automation tools, including Microsoft Word, Excel and PowerPoint.
• No minimum degree is specified in the FTA SOW.

Preferred Qualifications:

• No additional preferred qualifications are specified by FTA.

The Rehancement Group, Inc

provides competitive salaries commensurate with education and experience with full options for advancement and a robust benefits program.

If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact Dawn Newton, HR and Talent Acquisition Manager at [e-mail].