Hybrid Administrative & Programs Events Coordinator

The Rehancement Group; United States; Hybrid; USD 40,000 - 54,000; Full time

Job summary

The Rehancement Group, Inc is seeking an Administrative Assistant to support program management, fiscal tracking, travel and event coordination for FTA PSR-related activities. The role involves handling calendars, correspondence, workshop and webinar logistics, and adherence to federal travel requirements, with hybrid work arrangements and opportunities to contribute across multiple projects.

This position requires attention to detail, organization, and ability to coordinate with the program

Qualifications

• Minimum 4 years of diversified clerical, administrative and general office experience is required.
• Experience using office automation tools, including Microsoft Word, Excel and PowerPoint.
• No minimum degree is specified in the FTA SOW.

Responsibilities

• Coordinate calendars, meetings, action-item logs, correspondence, telephone support, document preparation/editing, filing and administrative reporting for the Program Manager and team.
• Track budgets and expenditures, time/attendance, payroll and purchasing records, security-processing documentation, invoices and other program administrative information.
• Arrange and track staff travel, itineraries, allowable per diem, travel authorizations and vouchers under contractor guidance and applicable federal travel requirements.
• Organize recipient correspondence, information-request packages, review schedules, meeting materials, site-visit logistics, files, deadlines and report-routing support.
• Support special assignments, corrective-action activities and technical-assistance coordination through document control, scheduling, action tracking, and approved recordkeeping.
• Plan and facilitate recipient workshops, webinars, FTA oversight meetings and related events, including presenter/panelist coordination, materials, communications, and participant support.
• Prepare workshop agendas and question-and-answer records; support post-event distribution, evaluations, follow-up materials, online modules, and accessible event documentation.
• Lead compliance training sessions, including workshops, for one or multiple FTA recipients, as expressly described for this non-key role in SOW Section 10.2.4.
• Maintain current records of travel, correspondence, deliverables and pending actions in appropriate automated systems; support timely and accurate submissions.

Skills

Clerical experience

Administrative support

Document coordination

Tools

Microsoft Word

Excel

PowerPoint

Job description

The Rehancement Group, Inc is seeking an Administrative Assistant to support program management, fiscal tracking, travel and event coordination for FTA PSR-related activities. The role involves handling calendars, correspondence, workshop and webinar logistics, and adherence to federal travel requirements, with hybrid work arrangements and opportunities to contribute across multiple projects.

This position requires attention to detail, organization, and ability to coordinate with the program