Program Director - AI Transformation

Texas Tech University Health Sciences Center; Lubbock (TX); On-site; USD 70,000 - 79,000; Full time

Benefits offered by this job

Health plans and wellness programs

Paid time off

Retirement plans

Wellness programs

Certified Mother-Friendly Workplace

Job summary

Texas Tech University Health Sciences Center is seeking a qualified candidate to manage a large AI program within the CAITO framework. The role focuses on translating strategic priorities into actionable workplans, coordinating governance, and reporting on progress and risks to leadership.

The position requires a Bachelor's degree and several years of administrative experience, with opportunities to influence AI policy, adoption, and ongoing governance across academic and clinical units.

Qualifications

• Bachelor's degree in the area of specialization or closely related field.
• Four years of related administrative and technical experience. Additional job related education may be substituted for the required experience on a year-for-year basis.

Responsibilities

• Lead day-to-day operation of the AI program, translating strategic priorities into workplans, milestones, and accountable owners.
• Manage the operating cadence of the Steering Committee including calendars, agendas, decision logs, and action tracking, so that work moves from discussion to decision to implementation.
• Maintain the institutional inventory of AI tools, pilots, and projects, and track adoption and value-realization metrics.
• Analyze program, outcome, and operational data to generate clear, actionable insights, and report progress, impact, and risks to the CAITO with recommendations.

Education

Bachelor's degree in related field

Job description

Introduction

TTUHSC provides so much more than just a job! Enjoy excellent benefits, including paid leave, retirement plans, wellness programs, health insurance and so much more. Ready to start building a rewarding career in a positive environment where you can develop and thrive? Join us as we change the future of health care.

About TTUHSC

Texas Tech University Health Sciences Center is enriching the lives of others by educating students, providing excellent patient care, and advancing knowledge through innovative research. TTUHSC graduates more health care professionals than any other health care institution in the state, conferring 24.2% of all degrees and certificates awarded from health-related institutions in Texas. By providing comprehensive clinical services to more than 10 million individuals across 121 counties, TTUHSC is dedicated to advancing the health of people throughout Texas and beyond. This is where world-class education meets compassionate patient care – and we believe that our people are the reason for our institution’s lasting success and bright future.

Being part of the TTUHSC team means being part of an innovative and supportive community that empowers each individual to do their best work. Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first.

Visa Information

TTUHSC, at its sole discretion, may initiate new H-1B I-129 visa petitions in accordance with the directive issued by Governor Abbott. Approval from the Texas Workforce Commission is required. On a limited, case-by-case basis, the institution may also sponsor eligible individuals for change-of-status or change-of-employer petitions for qualifying positions. TTUHSC will not pay the $100,000 fee, if applicable.

Position Description

Performs administrative duties in the management and coordination of a large specialized project and program. Performs varied and complex administrative duties requiring independent judgment and the application of established policies and procedures. May provide supervision and direction to clerical, paraprofessional or professional staff members.

Major/Essential Functions

Program operations

• Work with the CAITO to lead day-to-day operation of the AI program, translating strategic priorities into workplans, milestones, and accountable owners.
• Manage the operating cadence of the Steering Committee including calendars, agendas, decision logs, and action tracking, so that work moves from discussion to decision to implementation.
• Maintain the institutional inventory of AI tools, pilots, and projects, and track adoption and value-realization metrics.
• Analyze program, outcome, and operational data to generate clear, actionable insights, and report progress, impact, and risks to the CAITO with recommendations.

Workflow design and governance operations

• Operate the AI use-case intake and review process in coordination with the Governance & Trust subcommittee and Compliance.
• Monitor approved AI tools and pilots throughout their lifecycle, track post-approval performance and conditions, and manage a documented retirement process, escalating concerns to the CAITO and Governance & Trust.
• Meet with faculty, clinical leaders, and administrative units to understand AI needs and develop documented, repeatable workflows.
• Support alignment of program workflows with institutional policy, privacy, security, and applicable regulatory requirements, and maintain model documentation standards.
• Draft AI governance policies, procedures, and standards for review and approval by the CAITO and the appropriate committees.

Stakeholder coordination

• Serve as the day-to-day working contact for subcommittee chairs, surfacing dependencies, risks, and issues for CAITO decision.
• Partner with IT and chair of the AI Governance and Trust Subcommittee on architecture, security, integration, and production deployment of approved AI tools, ensuring solutions follow institutional technology-governance requirements.
• Coordinate with the Councils and organizational areas such as Research, Clinical Operations, Academic Affairs, Rural Affairs and Institutional Operations on implementation of approved initiatives.
• Support AI education and adoption efforts, including coordinating training and literacy offerings across the institution, including AI Day/Symposium.

Reporting and partner support

• Prepare a recurring AI program portfolio report (tools, pilots, adoption, value realization, and risk) for the CAITO to present to executive leadership.
• Prepare briefings, dashboards, and draft materials for CAITO and executive use.
• Coordinate documentation, evaluation logistics, and follow-through for vendor selection and RFP activities.
• Draft guidance, communications, and training materials for CAITO review.
• Monitor the evolving AI regulatory landscape, including federal and Texas state guidance, HIPAA applicability to AI, and emerging frameworks such as the NIST AI Risk Management Framework.

Required Qualifications

Bachelor's degree in the area of specialization or closely related field. Four years of related administrative and technical experience. Additional job related education may be substituted for the required experience on a year-for-year basis.

Preferred Qualifications

• Experience in an academic health science center or integrated health system.
• Experience implementing or governing AI or data-driven technology.
• PMP, CHC, CIPP, or comparable certification.

Required Attachments

Cover Letter, Resume / CV

Benefits

TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options – Individual health insurance provided at no cost for full-time team members
• Paid Time Off – Including holidays, vacation, sick leave and more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.

Job Type

Full Time

Pay Basis

Monthly

Pay Grade Minimum

75,000

Pay Grade Maximum

85,000

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.

Grant Funded?

No

Travel Required

Up to 25%

Shift

Day

Schedule Details

Monday-Friday 8am-5pm

Does this position work in a research laboratory?

No

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.