Program Coordinator, Retail Stores

Skill; Beaverton (OR); On-site; USD 60,000 - 90,000; Full time

Job summary

Aquent Talent is seeking a Project Coordinator to support its North America retail stores program. You will serve as the single source of truth for timelines, coordinating with design, operations, and marketplace teams to keep new store builds, remodels, and pop-ups moving on schedule.

The role involves building and maintaining trackers, delivering leadership-ready updates, and participating in portfolio reviews.

Qualifications

• 5+ years in a program management or project coordination role.
• Strong attention to detail.
• Proven ability to build and manage complex schedules.
• Clear, concise written and verbal communication.
• Ability to translate project status into polished PowerPoint or Keynote updates.
• Expertise across Microsoft Suite, especially Excel.
• Consistent track record of hitting deadlines.

Responsibilities

• Serve as the source of record for all workstreams and timelines tied to new and remodeled stores, plus pop-ups and activations.
• Align with stakeholders across brand, design, and operations teams to gather and distribute critical tasks, requirements, and deadlines.
• Build and maintain a project tracking tool in Airtable (or similar) that clearly identifies key gates, dates, and workstreams across all projects.
• Publish weekly tracking documents that are clean, digestible, and leadership-ready.
• Deliver clear project updates in PowerPoint or Keynote.
• Provide inputs into broader enterprise tracking mechanisms.
• Participate in recurring portfolio reviews, weekly status sessions, and cross-team working meetings.
• Stores Project Tracker covering construction, fixture, product, and delivery dates and gates. Published weekly.
• Pop-Up Project Tracker covering business and brand dates and gates. Published weekly.
• Inputs into broader company-wide tracking systems

Skills

Program management

Attention to detail

Scheduling

Communication

Status updates

Excel

PowerPoint

Education

Bachelor's degree

Tools

Airtable

Excel

PowerPoint

Keynote

Job description

A global athletic apparel and footwear brand is looking for a Project Coordinator to support its North America retail stores program. This person is the connective tissue between two internal brand teams, gathering information, dates, and data across workstreams to keep new store builds, remodels, and pop‑up activations moving on schedule.

The client is opening and refreshing a significant number of stores over the next year. You will own the single source of record for project timelines and support the store design process end to end.

What You'll Do

• Serve as the source of record for all workstreams and timelines tied to new and remodeled stores, plus pop‑ups and activations
• Align with stakeholders across brand, design, and operations teams to gather and distribute critical tasks, requirements, and deadlines
• Build and maintain a project tracking tool in Airtable (or similar) that clearly identifies key gates, dates, and workstreams across all projects
• Publish weekly tracking documents that are clean, digestible, and leadership‑ready
• Deliver clear project updates in PowerPoint or Keynote
• Provide inputs into broader enterprise tracking mechanisms
• Participate in recurring portfolio reviews, weekly status sessions, and cross‑team working meetings
• Stores Project Tracker covering construction, fixture, product, and delivery dates and gates. Published weekly.
• Pop‑Up Project Tracker covering business and brand dates and gates. Published weekly.
• Inputs into broader company‑wide tracking systems

Key Stakeholders

• Global design and operations teams
• North America design and operations teams
• North America brand design
• Marketplace, retail brand, merchandising, and planning partners

What You Bring

Required

• 5+ years in a program management or project coordination role
• Strong attention to detail
• Proven ability to build and manage complex schedules
• Clear, concise written and verbal communication
• Ability to translate project status into polished PowerPoint or Keynote updates
• Strong interpersonal skills and comfort surfacing both wins and risks to stakeholders
• Expertise across the Microsoft Suite, especially Excel
• Consistent track record of hitting deadlines

Preferred

• Bachelor's degree (not a hard requirement)
• PMP certification (nice to have, not required)
• Project management experience on brick and mortar retail projects, national brands preferred
• Background in the athletic, apparel, or footwear industry
• Experience in retail development, construction, or retail fixtures and elements

This contract role is expected to last approximately 6 months from the start date and may involve 1-2 domestic trips.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits! Aquent is an equal‑opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.