Worldwide Program Coordinator

Aquent; Cupertino (CA); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Subsidized health

Vision

Dental plans

Paid sick leave

Retirement plans with a match

Free online training

Job summary

Aquent Talent, in partnership with a global leader in innovation, seeks a skilled Program Coordinator to drive global initiatives and ensure seamless execution across regions. You will own intake tracking, quality reviews, governance playbooks, dashboards, and monthly business reviews, partnering with regional teams to scale best practices.

Join a dynamic team focused on operational excellence and cross‑regional collaboration to advance strategic programs worldwide.

Qualifications

• Proven experience in program coordination or project management within a complex, global environment.
• Exceptional organizational skills and meticulous attention to detail.
• Strong ability to develop and maintain operational processes, documentation, and tools.
• Excellent communication and interpersonal skills, capable of partnering with diverse cross-functional and regional teams.
• Analytical mindset with experience in building and maintaining reporting dashboards and producing business reviews.

Responsibilities

• Own the day-to-day program intake tracker, ensuring submissions are complete and progressing through the review process.
• Conduct initial quality review of program requests, validating alignment to priorities, timing, budget, PR opportunities, production support, and governance.
• Maintain the program calendar, tracking approved programs from intake through recap.
• Manage program status across lifecycle, from proposed stages through delivery and recap.
• Prepare weekly leadership review materials with recommendations, key decisions, and actions.
• Track follow-ups and actions from leadership reviews, ensuring timely closure.
• Support the implementation of the global program strategy across operational teams and regions.
• Develop and maintain program playbooks, governance resources, and templates.
• Maintain decision logs, FAQs, and intake guidance to improve consistency and transparency across regions.
• Partner with regional teams to identify process improvements and scale best practices globally.
• Coordinate cross-functional milestones supporting major program initiatives and rollouts.
• Build and maintain program reporting dashboards tracking attendance, reach, PR participation, and other metrics.
• Produce monthly business reviews identifying trends, opportunities, and recommendations.
• Standardize recap templates and reporting processes across geographies.
• Monitor performance against strategic objectives and identify opportunities to strengthen the program portfolio.
• Maintain a repository of program case studies and best practices.

Skills

Organizational skills

Program coordination

Cross-functional collaboration

Dashboard reporting

Stakeholder communication

Job description

Imagine contributing to a globally recognized leader in innovation, a company that consistently redefines technology and user experience. Our client is at the forefront of creating groundbreaking products and services that impact millions worldwide. They are seeking exceptional talent to join their dynamic team, partnering with Aquent to find individuals who are ready to make a significant impact.

Are you a master of organization, a strategic thinker, and a proactive coordinator ready to elevate global initiatives? This is an extraordinary opportunity to step into a pivotal role, where your expertise will directly shape the success and reach of worldwide programs. You won’t just be supporting; you’ll be a driving force, ensuring seamless execution and strategic alignment across a vast, interconnected ecosystem. Your work will provide critical visibility and operational excellence, directly contributing to the strategic growth and impact of global programs.

Your Impact & Responsibilities

• Own the day-to-day program intake tracker, ensuring all submissions are complete and progressing through the review process.
• Conduct an initial quality review of all program requests, validating alignment to strategic priorities, timing, budget, public relations opportunity, production support, and governance requirements.
• Maintain the program calendar, ensuring approved programs are accurately tracked from intake through recap.
• Manage program status across the entire lifecycle, from proposed stages through delivery and recap.
• Prepare weekly leadership review materials, highlighting recommendations, key decisions, and outstanding actions.
• Track follow-ups and action items resulting from leadership reviews, ensuring timely closure.
• Support the implementation of the global program strategy across various operational teams, helping regional teams consistently apply the global framework.
• Develop and maintain program playbooks, operational documentation, templates, and governance resources.
• Maintain decision logs, FAQs, and intake guidance to improve consistency and transparency across regions.
• Partner closely with regional teams to identify process improvements and scale best practices globally.
• Coordinate cross-functional milestones supporting major program initiatives and operational rollouts.
• Build and maintain program reporting dashboards, tracking attendance, foot traffic, public relations participation, reach, and other key performance metrics.
• Produce monthly business reviews that identify trends, opportunities, and recommendations—moving beyond simple activity reporting.
• Standardize recap templates and reporting processes across geographies.
• Monitor performance against strategic objectives and identify opportunities to strengthen the overall program portfolio.
• Maintain a repository of program case studies and best practices to inform future planning.
• Drive operational consistency across worldwide program planning processes, ensuring scalable workflows and clear ownership.
• Develop standardized templates, documentation, and tools that improve efficiency across global, regional, public relations, production, and partner teams.
• Identify opportunities to streamline workflows, eliminate manual effort, and improve visibility into program operations.
• Support the implementation of new operational tools and systems that strengthen planning, tracking, and reporting across the program organization.

What You’ll Bring

• Proven experience in program coordination or project management within a complex, global environment.
• Exceptional organizational skills and meticulous attention to detail.
• Strong ability to develop and maintain operational processes, documentation, and tools.
• Excellent communication and interpersonal skills, capable of partnering with diverse cross-functional and regional teams.
• Analytical mindset with experience in building and maintaining reporting dashboards and producing business reviews.
• Proficiency in managing program lifecycles, from intake and review to delivery and recap.
• Ability to identify process improvements and drive operational consistency and efficiency.

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

• subsidized health
• vision
• dental plans
• paid sick leave
• retirement plans with a match
• free online training through Aquent Gymnasium

More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.