Project Coordinator (Construction)

Skill; San Francisco (CA); On-site; USD 35,000 - 38,000; Full time

Benefits offered by this job

Subsidized health/vision/dental plans

Paid sick leave

Retirement plan with match

Free online training (Aquent Gymnasium

Job summary

Aquent is partnering with a leading financial services organization in San Francisco to fill a temporary construction/project coordination role. You will oversee administrative, financial, and procurement tasks that drive infrastructure and facility development aligned with strategic goals.

Responsibilities center on coordinating across PMs, vendors, design teams, and stakeholders, ensuring on-time, on-budget delivery, rigorous documentation, and adherence to policy while supporting operations

Qualifications

• 3–5 years in construction project coordination or contract administration.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience with Microsoft Project or equivalent scheduling software.
• Strong document management and reporting capabilities.
• Excellent organization and attention to detail.
• Strong verbal and written communication; able to manage multiple priorities.

Responsibilities

• Provide administrative, financial, and project coordination support for construction projects.
• Liaise between PMs, design teams, real estate, technology, facilities, GCs, consultants, and vendors.
• Support PMs through all phases from planning to closeout.
• Coordinate activities across internal and external stakeholders.
• Assist with vendor onboarding and document collection.
• Facilitate quotes, procurement entries, and budget tracking.
• Maintain organized project files and records.
• Prepare and process requisitions, orders, and contracts.
• Track approvals, compliance, and closeout docs.

Skills

Microsoft Office

Microsoft Project

Document management

Communication skills

Organization

Multitasking

Vendor coordination

Education

Bachelor's degree in CM/Engineering

Job description

Overview

Placement Type: Temporary

Salary: $25.08-27.87 Hourly

Start Date: Sep 9, 2026

Aquent, a premier talent solutions partner, is thrilled to connect you with an exceptional opportunity at a leading organization within the financial services sector. This company is renowned for its unwavering commitment to client success and its forward-thinking approach to operational excellence, continuously investing in its infrastructure to support its expansive operations and service offerings. In this pivotal role, you'll be instrumental in shaping the physical infrastructure that underpins the organization's strategic goals, directly impacting operational efficiency, innovation, and client satisfaction.

Are you a highly organized and detail-oriented professional with a passion for bringing ambitious projects to life? We are seeking a dynamic individual to step into a pivotal role, driving the successful execution of critical infrastructure and facility development initiatives. In this position, you'll be the linchpin, ensuring projects are delivered safely, on time, and within budget, directly impacting the operational efficiency and growth of a premier financial services firm. Your contributions will be essential in supporting the creation of environments that foster innovation and client satisfaction, playing a direct role in the physical development that underpins the organization's strategic goals.

What You'll Do

• Provide comprehensive administrative, financial, and project coordination support for a variety of corporate and retail construction projects.
• Act as a crucial liaison, fostering seamless communication and collaboration between Project Managers, design teams, real estate stakeholders, technology groups, facilities teams, general contractors, consultants, and vendors.
• Support Project Managers through all phases of construction projects, from initial planning to final closeout.
• Coordinate project activities across diverse internal and external stakeholders to ensure alignment and progress.
• Assist with project startup tasks, including vendor onboarding and essential document collection.
• Facilitate the collection of quotes and proposals, and manage their entry into the procurement system.
• Perform financial reconciliation of project budgets and costs to maintain fiscal accuracy.
• Maintain meticulously organized project files and records, adhering to company standards.
• Upload all project documents to designated electronic folders, ensuring accessibility and version control.
• Verify that all project documentation is accurate, current, and readily available for all team members.
• Assist with the preparation and processing of purchase requisitions, purchase orders, work orders, contract amendments, and vendor agreements.
• Coordinate the collection and review of vendor insurance certificates and other supporting documentation.
• Ensure all documentation complies with requirements prior to contract execution.
• Track project commitments, invoices, budget allocations, and expenditures.
• Support the review and processing of contractor pay applications and vendor invoices.
• Assist with change order review and documentation processes.
• Prepare detailed project financial reports and provide regular budget updates.
• Monitor project costs proactively and identify potential budget concerns for Project Managers.
• Track project milestones, deliverables, and critical dates to keep projects on schedule.
• Monitor long-lead procurement items and their delivery schedules to prevent delays.
• Coordinate project reporting and dashboard updates for stakeholders.
• Assist with the tracking and resolution of punch list items during project closeout.
• Coordinate the collection of essential closeout documentation, including as-built drawings, warranties, O&M manuals, training documentation, and final lien releases.
• Support the seamless turnover of completed projects to Facilities and operational teams.
• Ensure strict adherence to company policies, procurement standards, audit requirements, and project management procedures.
• Track required approvals and maintain supporting documentation for compliance.
• Support project audits and compliance reviews as needed.
• Assist with vendor performance documentation and reporting.

What You'll Bring

Must-Have Qualifications:

• 3-5 years of experience in construction, project coordination, contract administration, or project support.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience with Microsoft Project or equivalent project scheduling software.
• Strong document management and reporting capabilities.
• Exceptional organization and attention to detail.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities simultaneously in a fast-paced environment.
• Strong problem-solving and analytical skills.
• A customer service mindset with a collaborative approach.
• Ability to work effectively with cross-functional teams and external vendors.

Nice-to-Have Qualifications:

• Bachelor's degree in Construction Management, Engineering, Architecture, Project Management, Business Administration, or a related field. An equivalent combination of education and experience may also be considered.
• Experience supporting corporate interiors, retail, commercial construction, or real estate projects.
• Familiarity with the construction project lifecycle and project delivery processes.
• Experience with procurement, contract management, or project management systems.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.