Program Coordinator, Retail Stores

Aquent; Beaverton (OR); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

6-month contract

Domestic travel (1–2 trips)

Equal opportunity employer

Job summary

Aquent is seeking a Project Coordinator to support its North America retail stores program. You will be the connective tissue between brand teams, gathering data, dates, and requirements to keep new store builds, remodels, and pop-ups moving on schedule.

You will own the single source of record for project timelines and support the store design process end to end, with an emphasis on timely updates and stakeholder alignment.

Qualifications

• 5+ years in a program management or project coordination role.
• Strong attention to detail and ability to manage complex schedules.
• Clear, concise written and verbal communication.

Responsibilities

• Serve as the source of record for all workstreams and timelines for stores, pop-ups, and activations.
• Align with stakeholders across brand, design, and operations to gather tasks, requirements and deadlines.
• Build and maintain a project tracking tool in Airtable identifying gates, dates, and workstreams.
• Publish weekly tracking documents that are leadership-ready.
• Deliver clear project updates in PowerPoint or Keynote.
• Participate in recurring portfolio reviews and cross-team meetings.

Skills

Project coordination

Attention to detail

Schedule management

Written and verbal communication

Stakeholder management

Airtable experience

Microsoft Excel

Education

Bachelor's degree (preferred)

PMP certification (nice to have)

Tools

Airtable

PowerPoint/Keynote

Job description

About the Role

A global athletic apparel and footwear brand is looking for a Project Coordinator to support its North America retail stores program. This person is the connective tissue between two internal brand teams, gathering information, dates, and data across workstreams to keep new store builds, remodels, and pop‑up activations moving on schedule.

The client is opening and refreshing a significant number of stores over the next year. You will own the single source of record for project timelines and support the store design process end to end.

What You'll Do

• Serve as the source of record for all workstreams and timelines tied to new and remodeled stores, plus pop-ups and activations
• Align with stakeholders across brand, design, and operations teams to gather and distribute critical tasks, requirements, and deadlines
• Build and maintain a project tracking tool in Airtable (or similar) that clearly identifies key gates, dates, and workstreams across all projects
• Publish weekly tracking documents that are clean, digestible, and leadership‑ready
• Deliver clear project updates in PowerPoint or Keynote
• Provide inputs into broader enterprise tracking mechanisms
• Participate in recurring portfolio reviews, weekly status sessions, and cross‑team working meetings

Deliverables

• Stores Project Tracker covering construction, fixture, product, and delivery dates and gates. Published weekly.
• Pop‑Up Project Tracker covering business and brand dates and gates. Published weekly.
• Inputs into broader company‑wide tracking systems

Key Stakeholders

• Global design and operations teams
• North America design and operations teams
• North America brand design
• Marketplace, retail brand, merchandising, and planning partners

What You Bring

Required

• 5+ years in a program management or project coordination role
• Strong attention to detail
• Proven ability to build and manage complex schedules
• Clear, concise written and verbal communication
• Ability to translate project status into polished PowerPoint or Keynote updates
• Strong interpersonal skills and comfort surfacing both wins and risks to stakeholders
• Airtable experience
• Expertise across the Microsoft Suite, especially Excel
• Consistent track record of hitting deadlines

Preferred

• Bachelor's degree (not a hard requirement)
• PMP certification (nice to have, not required)
• Project management experience on brick and mortar retail projects, national brands preferred
• Background in the athletic, apparel, or footwear industry
• Experience in retail development, construction, or retail fixtures and elements

This contract role is expected to last approximately 6 months from the start date and may involve 1-2 domestic trips.

Aquent is an equal-opportunity employer.

We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.