Program Coordinator — Permits & Compliance

State of Indiana; Indianapolis (IN); On-site; USD 31,000 - 38,000; Full time

Benefits offered by this job

Three medical plan options (including

Job summary

The State of Indiana is seeking an Administrative Assistant for the Indiana Alcohol & Tobacco Commission to process permits, coordinate enforcement, manage permit-related complaints, and provide guidance to leadership on outcomes. This role also supports the implementation of new requirements arising from changes in law.

Beyond administering the permit program, the incumbent will maintain the agency’s appointment scheduler and internal comment box, independently implementing recommended changes

Qualifications

• General knowledge of the program area.
• Basic knowledge of the rules and regulations pertaining to the assigned program area and its affects upon other agency operations.
• Ability to gather and compile program materials.
• Ability to communicate effectively.
• Ability to operate effectively in a group decision-making process.
• Tact in dealing with other agency personnel and the public.
• Basic knowledge of accounting principles.

Responsibilities

• Compile information relative to the assigned program area.
• Coordinate correspondence for information requests.
• Organize and maintain current and historical files related to the program.
• Organize program reports, applications, and maintain consultative services.
• Maintain and organize program assets.
• Prepare all program related training materials.

Skills

General knowledge

Communication

Group decision making

Tact

Accounting basics

Program knowledge

Job description

The State of Indiana is seeking an Administrative Assistant for the Indiana Alcohol & Tobacco Commission to process permits, coordinate enforcement, manage permit-related complaints, and provide guidance to leadership on outcomes. This role also supports the implementation of new requirements arising from changes in law.

Beyond administering the permit program, the incumbent will maintain the agency’s appointment scheduler and internal comment box, independently implementing recommended changes