Program Coordinator - Ohio Woodland Stewards (OWS)

The Ohio State University Wexner Medical Center; Columbus (OH); Hybrid; USD 56,000 - 73,000; Full time

Benefits offered by this job

Medical, dental, vision

Pension options

Job summary

The Ohio State University Wexner Medical Center is seeking a Program Coordinator for the Ohio Woodland Stewards (OWS) program. The role creates OWS events using Cvent, monitors online registration for workshops, and maintains OWS websites and databases for members.

The position assists with marketing, coordinates the Ohio State Maple Syrup operations and the OC VN program, supports SENR fiscal teams, and handles travel and purchasing procedures using Workday and PCards.

Qualifications

• Bachelor's degree or equivalent experience with 2 years of relevant experience.
• Experience with workday, purchasing, and travel processes is desirable.
• Strong customer service mindset and collaborative work style.

Responsibilities

• Plan and coordinate SENR outreach and events; scheduling, venue, catering, AV, transportation.
• Manage event registration via Cvent and maintain event timelines and checklists.
• Maintain/update OWS and OCVN websites and databases; assist with marketing and communications.
• Coordinate travel for faculty, staff, graduate students, and guests; assist with fiscal transactions.

Skills

Customer service

Collaboration

Education

Bachelor's degree or equivalent experience

Job description

Program Coordinator for Ohio Woodland Stewards (OWS) program. Creates OWS events using Cvent and monitors online registration for OWS workshops and classes. Maintains and updates the OWS websites and creates and updates databases for OWS members. Assists with marketing of extension programs, creates flyers/brochures, and Woodland Stewards newsletters. Responds to inquiries about the OWS. Assists with coordination of the Ohio State Maple Syrup operations. Assists with coordination of the Ohio Certified Volunteer Naturalist (OCVN) program. Maintains and updates the OCVN websites and creates and updates databases for OCVN members**.** Supports the SENR fiscal and administrative teams. Coordinates travel for faculty, staff, graduate students, and University guests. Manages University and Office of Sponsored Programs department PCards and performs reconciliation in Workday. Works with the College Service Center to ensure efficient processing of transactions. Responds to inquiries and assists faculty, staff, and students with fiscal, travel and purchasing procedures. Provides Workday training to faculty, staff, and students. Event Planning and Coordination. Oversee and coordinate all logistical aspects of SENR outreach, academic, and stakeholder events. Responsibilities include event scheduling and calendar management; venue identification, selection, and reservation; coordination of catering, audiovisual, transportation, and facility needs; management of event registration and communications through Cvent; development and maintenance of event timelines and checklists; and ensuring compliance with university policies. **Required Education/Experience**Bachelor's Degree or equivalent experience and 2 years of relevant experience; strong customer service mindset and collaborative style of work. **Desired Education/Experience**2-4 years of relevant experience. Ability to contribute to building a strong team by providing exceptional customer service, consistently demonstrating a positive attitude, a willingness to embrace change and providing cross coverage when needed; experience and knowledge working with the University's Financial Information systems including Workday Requisitions, Spend Authorizations, PCard, Travel, etc.; computer literacy with knowledge of spreadsheet and database software applications; experience with University functions, including research and outreach activities.## Additional Information:*This job profile is a Business Operations Analyst 2 (S2 level) on the career roadmap.*The salary range for this position is $55,700.00 - $72,700.00/annually.*The offer for this position will fall within the positions pay range based on internal equity, unit’s available budget, and the candidate’s qualifications**This position includes medical, dental, vision, and pension options.**The full benefits can be viewed at the link below and inputting the information specific to the position. (i.e. staff, 100% FTE, & regular)**https://hr.osu.edu/benefits/eligibility*## Location:Kottman Hall (0340)## Position Type:Regular## Scheduled Hours:40## **Shift:**First Shift***Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.***