Program Coordinator I - Travel, Procurement & Grants

Medical University of South Carolina; Charleston (SC); On-site; USD 63,653,000 - 108,073,000; Full time

Benefits offered by this job

None

Job summary

Medical University of South Carolina is seeking an administrative professional to support the National Mass Violence Center (NMVC) with travel, procurement, and grant reporting tasks. You will work with the Project Manager and Directors to manage consultant contracts and related documentation.

The role emphasizes meticulous records, coordination of travel reimbursements, and ensuring compliance with MUSC policies; a bachelor’s degree or equivalent experience is preferred for the position.

Qualifications

• Bachelor’s degree or at least two years of experience in program coordination and/or administrative support.
• Experience with office operations, reporting, travel planning, reimbursement processing, and procurement activities.
• Proficiency with Microsoft Office applications (Excel, Word, PowerPoint); familiarity with REDCap, note-taking tools, Zoom, Teams, and WorkDay is a plus.

Responsibilities

• 35% - Provides comprehensive travel support for NMVC, including arranging flights and coordinating logistics for events and staff.
• 10% - Assists in creation and organization of weekly reports and minutes for Center meetings.
• 35% - Assists with procurement activities for NMVC, uses OurDay for purchases, ensures invoice payments, and manages PCard transactions.
• 10% - Follows up on action items from weekly meetings and maintains agendas and notes.
• 10% - Maintains presentations and uploads materials to Box for central access and archival.

Education

Bachelor’s degree

Job description

Medical University of South Carolina is seeking an administrative professional to support the National Mass Violence Center (NMVC) with travel, procurement, and grant reporting tasks. You will work with the Project Manager and Directors to manage consultant contracts and related documentation.

The role emphasizes meticulous records, coordination of travel reimbursements, and ensuring compliance with MUSC policies; a bachelor’s degree or equivalent experience is preferred for the position.