Program Coordinator - Herbert Wertheim College

Florida International University; Miami (FL); On-site; USD 40,000 - 42,000; Full time

Job summary

The Herbert Wertheim College of Medicine at Florida International University seeks a Program Coordinator to join our team of professionals in Miami. The role supports the Program Manager by coordinating administrative tasks for new and ongoing programs within the Office of Academic Community Programs and Partnerships.

Responsibilities include scheduling, event planning, flyer updates, websites, and reporting to track pathways for participants, along with site visits and liaison duties with

Qualifications

• Bachelor's degree and 1 year of experience; OR 5 years of office or related experience.
• Strong writing and editing skills preferred.

Responsibilities

• Coordinate administrative support for new and ongoing programs.
• Assist with scheduling, communication, organization, and event planning.
• Update flyers, Promotional materials, and program websites.
• Serve as liaison between program participants and external partners.
• Credentialing of community faculty in collaboration with leadership.
• Oversee student activities and provide weekly updates to schools as needed.
• Support program events and pathway program activities during summer.

Skills

Written communication

Editing

Organizational skills

Education

Bachelor's degree

Job description

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

The Herbert Wertheim College of Medicine is currently seeking a Program Coordinator to join our team of professionals.

Duties

• Assists the Program Manager in coordinating administrative support (coordination of scheduling, communication, organization, event planning, file organization, etc) for new and ongoing programs within the Office of Academic Community Programs and Partnerships, including but not limited to STEM Saturdays, Doctors of Tomorrow, Junior Doctors of Tomorrow, and the Albert E. Dotson Sr. Premedical Program. Provides updates from participants for pathway programs for tracking purposes.
• Conducts monthly site visits for STEM Saturdays to monitor program activities, participant and volunteer engagement, and overall site readiness.
• Reviews and updates flyers and related promotional materials. Assists with updating the Academic Community Programs and Partnerships website, as well as the Dotson Program Canvas page and biannual newsletter.
• Works with and/or resides with minors and/or vulnerable persons within their role.
• Performs administrative duties supporting instruction/training, such as the development and editing of materials for events and projects related to Academic Community Programs and Partners.
• Serves as a liaison between program participants and outside parties such as community partners, vendors, government agencies, and administrators.
• Responsible for the credentialing of the community faculty involved in the programs for Academic Community Programs and Partners in conjunction with the leadership team.
• Oversees student activities for accuracy and completeness on a weekly basis and provides updates to their high school administration as needed.
• Provides support to the Program Manager at events and supports the annual summer pathway program event activities.
• Ensures compliance with FIU policies, procedures, and practices with federal, state, and local regulatory standards.
• Performs other related duties as assigned or as directed. The omission of specific duties do not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications

Bachelor's degree and 1 year of experience ; OR 5 years of office or related experience; OR an equivalent combination of relevant education and/or experience.

Desired Qualifications

• Previous experience in an academic or community-based organization.
• Strong writing and editing skills desired.

Job Category

Administrative

Advertised Salary

$40,000-$42,000

Pre-Employment Requirements

• Fingerprinting Check
• Expanded Background Check

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/. To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affiant for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email [e-mail].

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or [e-mail]. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.