Program Coordinator - FIU Embrace

Florida International University; Miami (FL); On-site; USD 40,000 - 50,000; Full time

Job summary

Florida International University’s FIU Embrace program seeks a Program Coordinator to support daily operations and long‑term development of the postsecondary education initiative. You will provide high‑quality academic, vocational, and social guidance to students with intellectual and developmental disabilities throughout their college experience.

You will work with students, families, faculty, mentors, and VR counselors to coordinate services, manage records, and assist with tuition processing

Qualifications

• Bachelor's degree and two years of office or related experience.
• Bilingual (e.g. Spanish, Creole).
• Experience working with individuals with intellectual and developmental disabilities.

Responsibilities

• Supports onboarding of new students and maintains updated educational plans, including course schedules, registration assistance, and program of study documentation.
• Provides academic guidance and course selection support in alignment with students' goals and capabilities.
• Coordinates services with faculty, Graduate Assistants, mentors, and VR counselors to coordinate services and ensure timely documentation and tuition processing.
• Maintains secure, up-to-date records for all students, academic mentors, faculty mentors, Graduate Assistants, and volunteers.
• Delivers independent living skills seminars and supports students in building life and self‑advocacy skills.
• Tracks student academic performance and documents progress indicators; assists with program events and deadlines.

Skills

Organizational skills

Communication

Bilingual

Education

Bachelor's degree

Job description

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

The Program Coordinator plays a key role in supporting the daily operations and long‑term development of FIU Embrace's postsecondary education program. Provides advanced administrative and student support, ensuring students with intellectual and developmental disabilities receive high‑quality academic, vocational, and social guidance throughout their college experience. Works closely with students, families, faculty, and external stakeholders to facilitate smooth transitions, academic success, and program engagement.

• Supports onboarding of new students and maintain updated educational plans, including course schedules, registration assistance, and program of study documentation.
• Provides academic guidance and course selection support in alignment with students' goals and capabilities.
• Serves as liaison between students, faculty, Graduate Assistants, mentors, and Vocational Rehabilitation (VR) counselors to coordinate services and ensure timely documentation and tuition processing.
• Organizes and maintains secure, up‑to‑date records for all students, academic mentors, faculty mentors, Graduate Assistants, and volunteers.
• Deliver independent living skills seminars and support students in building critical life and self‑advocacy skills.
• Tracks and monitors student academic performance through regular check‑ins, collaboration with faculty, and documentation of progress indicators.
• Plans and coordinates program events, student workshops, and enrichment activities that foster academic and social skill development.
• Develops and manages timelines, calendars, and flowcharts to guide key programmatic activities and deadlines.
• Process travel reimbursements and manage procurement paperwork for students and staff attending professional development events.
• Collect and maintain data to monitor program outcomes and assist with reports required by funders and stakeholders.
• Assist with the recruitment, training, and support of academic and social mentors.
• Communicates effectively with students and families.

Minimum Qualifications

Bachelor's degree and two (2) years of office or related experience.

Desired Qualifications

• Bilingual (e.g. Spanish, Creole).
• Experience working with individuals with intellectual and developmental disabilities.

Job Category

• Administrative

Advertised Salary

$40,000 - $50,000

Work Schedule

Begin time: 8:30 AM

End time: 5:00 PM

Pre-Employment Requirements

• Fingerprinting Check
• Expanded Background Check

Other Information

• Ability to work flexible hours as needed.
• Travel to FIU Campus
• Ability to travel locally

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/. To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affiantive Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email [e-mail].

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or [e-mail]. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.