Program Coordinator - Facilities

Centralia College; Washington (District of Columbia); On-site; USD 43,000 - 57,000; Full time

Job summary

A leading community college is seeking a Program Coordinator for its Facilities Department. This role involves managing work orders, coordinating with staff, and ensuring smooth operations. Ideal candidates will possess strong communication and organizational skills, with a commitment to diversity and customer service.

Benefits

Great Medical, Dental, and Retirement plans

Paid Sick and Vacation Leave

Tuition Waivers

PEBB Wellness Plan

Washington State Employee Assistance Programs (EAP)

Qualifications

• Two years of full-time office work experience required.
• Familiar with Generally Accepted Accounting Principles.

Responsibilities

• Provide customer service to faculty, vendors, students, and staff.
• Answer calls and dispatch requests for repairs or service.
• Use CMMS to create work orders and run reports.

Skills

Communication

Customer Service

Organizational Skills

Problem Solving

Time Management

Education

High school graduation or equivalent

Tools

Microsoft Suite

Job description

Seattle Central College is looking to hire a Program Coordinator in the Facilities Department.

Salary Range for this position is $43,812.00 to $56,916 annually (depending on experience).

Opportunity is open until filled, first review of materials will begin June 2nd, 2025.

Position Summary

Under the supervision of the Facilities Program Manager, the Program Coordinator is responsible for responding to work orders and communicate with Engineering and Custodial Services staff, and a wide range of individuals from all departments of the college.

This position is typically scheduled to work Monday through Friday 8:00AM to 5:00PM. The schedule may vary depending on program needs. May be required to work evenings and weekends as needed.

This position may supervise Work Study employees.

This position is governed by a collective bargaining agreement with representation by WFSE.

About Us

We are a district of three distinct colleges: North Seattle College, Seattle Central College, and South Seattle College and five specialty training centers. Which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation.

Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.

• Great Medical, Dental, and Retirement plans
• Paid Sick and Vacation Leave
• Tuition Waivers
• PEBB Wellness Plan
• Washington State Employee Assistance Programs (EAP)

Seattle Colleges staff and faculty also enjoy professional development opportunities and enrichment experiences in areas of their choice, including committee, workgroup, and affinity group opportunities.

Application Procedures:

• Attached cover letter addressing how your background intersects with the job

Required application materials must be completed and submitted online

Notice to Applicants:
Please note that Seattle Colleges has moved to holding interviews virtually using video conference options such as Zoom or Teams. As such, if you are selected for an interview, please be prepared to hold your interview virtually.

Applicants must be currently authorized to work in the United States on a regular basis. The employer will not sponsor applicants for work visas.

What you will be working on:

Essential Functions:

• Provide friendly and welcoming customer service to all faculty, vendors, students and staff visiting Facilities department.
• Answer calls from campus community regarding urgent issues on campus and dispatch requests to the appropriate Engineer or Custodian.
• Answer calls and e-mails regarding a status of previously placed requests for repairs or service.
• Use Computerized Maintenance Management System (CMMS) to create work orders and run reports.
• Serve as a backup person for Directline Megamations database reporting system.
• Coordinate with vendors on repair work and furniture delivery.
• Monitor credit cards records; reconcile expenditure and credit card data. Ensure that all credit card purchases are made in accordance with state policy and appropriate documentation of purchases are received.
• Order, maintain and organize departmental supplies and equipment.
• Establish and maintain records and files, record statistical information.
• Use spreadsheet and data base software to develop and maintain records.
• Monitor a budget status in line with program activities.
• Assist with the preparation of grants and grants proposals.
• Prepare and process travel documents, invoice vouchers and interdepartmental charges (IDC).
• Schedule appointments and meetings; take meetings minutes.
• Confer regularly with representatives of off-campus organizations and agencies regarding the interpretation and implementation of program and institutional policies.
• Monitor program activities in relation to established program goals; within established program parameters, determine variance from program standards.
• Use word processing, graphics, statistical, spreadsheet and/or data base software.
• Perform complex scheduling including independently prioritizing needs of the program.
• Direct the work of work-study and part time employees.

This description is not intended to cover every aspect of this job, we are a team that works together to meet the needs of those we serve, and every member of the team is expected to contribute, even beyond the specific responsibilities listed in this posting.

What you bring as a candidate: (Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience)

Qualifications:

(Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience)

• High school graduation or equivalent and two years of full-time office work experience.
• Familiar with Generally Accepted Accounting Principles.
• Advance skills in Microsoft Suite applications (Excel, Word, Access and Visio)
• Professional MS word processing and Excel spreadsheet skills
• Experience and proficiency with data entry, including ability to verify data, check for errors, and correct as necessary
• Ability to work independently and as part of a team
• Must be well organized, accurate and detail-oriented.
• Excellent interpersonal, verbal, and written communication skills.
• Strong customer skills. Strong time management skills with excellent follow-through.
• Demonstrate ability to work in a multi-cultural environment.
• Ability to troubleshot, multi-task, and proactively problem solve.
• Ability to work effectively with populations representing diverse backgrounds, life experiences and abilities.

Physical Demands and Disability Accommodation

Persons with disabilities have the right to reasonable accommodation in all aspects of employment with Seattle Colleges. This includes, but is not limited to, recruitment, application, interviewing, hiring, training, termination, conditions of employment, and any other employer-supported activities. Applicants requesting accommodation should contact Human Resources .

Physical Requirements

• Ability to perform range of physical motions, exerting up to 50 pounds; lifting and carrying up to 50 pounds; standing, walking,
• sitting for long periods of time, kneeling, squatting, and stooping; and traversing up and down stairs.
• I acknowledge I have received a copy of this job description. I understand the duties and am fully capable of meeting the requirements and performing the essential functions of this position, with or without reasonable accommodations
• Ability to perform range of physical motions, exerting up to 25 pounds; lifting and carrying up to 25 pounds; standing, walking, sitting for long periods of time, kneeling, squatting, and stooping; and traversing up and down stairs.

Notice of Non-Discrimination Statement

Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodation will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, the Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of "bullying" behaviors, including "cyberbullying."

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will complete Sexual Misconduct Disclosure Form WA HB 2327 as required.