Work Control Coordinator - Facilities Support

ZipRecruiter; Washington (District of Columbia); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading company in the Washington, D.C. area is seeking a Work Control Coordinator to support operations. The role involves assisting clients, managing office systems, and ensuring smooth operations. Ideal candidates will have strong organizational and communication skills, along with experience in office management and data entry. This position offers a dynamic work environment with opportunities for growth.

Qualifications

• At least one year of relevant office management or administrative experience.
• Three or more years of experience with data entry and reporting in Excel.

Responsibilities

• Assist tenants and project managers daily.
• Create task orders and manage work requests.
• Generate monthly preventive maintenance reports.

Skills

Analytical Skills

Organizational Skills

Communication Skills

Time Management

Attention to Detail

Education

High school diploma or GED

Associate's Degree

Tools

Microsoft Office Suite

Micromain

Salesforce

Flowpath

Job description

Job Title: Work Control Coordinator

Department: Operations

FLSA Status: Non-Exempt

Spectrum Management, LLC has been serving the Washington, D.C. metropolitan area for over 24 years and provides a comprehensive array of services that include construction management, facilities management, and real estate development services. Spectrum Management is seeking a Work Control Coordinator to support company clients by maintaining office systems and operations at our Washington, D.C. location.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assist Tenants, Project Managers, and Chief Engineers daily.
• Greet clients and visitors, providing excellent customer service.
• Respond to routine questions and requests for information.
• Answer, screen, and direct incoming calls appropriately.
• Create Task Orders for Contracting Officers and tenants; close them after completion.
• Distribute work orders and close out work request tickets.
• Manage and input information into Micromain.
• Coordinate with vendors to obtain competitive pricing, research options, and address service issues.
• Maintain invoices for tenants, Contracting Officers, and contractors.
• Create and distribute monthly reports and daily updates.
• Maintain attendance records and schedules.
• Manage certificates of insurance and sub-contracts.
• Generate monthly preventive maintenance reports.
• Maintain reports for Accounts Payable.
• Organize and secure office filing systems.
• Perform other duties as assigned.

QUALIFICATIONS:

Required Education, Experience, and Certifications:

• High school diploma or GED.
• At least one year of relevant office management or administrative experience.
• Three or more years of experience with data entry, sorting, and reporting in Excel (formulas, formatting, etc.).
• Three or more years of experience with Microsoft Office Suite.

Preferred Education, Experience, and Certifications:

• Associate's Degree.
• Experience with Micromain, Salesforce, Flowpath.
• Facility or building services experience is a plus.

Core Competencies:

• Proficiency with Microsoft Office products.
• Strong analytical and synthesis skills.
• Quick learner.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to work independently and in a team.
• Exceptional oral and written communication skills.

Standard hours are Monday – Friday, 8:30 am – 5:00 pm.

To apply, please submit a cover letter and resume.

Spectrum Management is an Equal Opportunity Employer.

Powered by JazzHR