Facilities Coordinator

Advanced Resource Technologies, Inc.; Arlington (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

A leading company is seeking a Facilities Coordinator to support DARPA in Arlington, VA. This full-time role involves managing projects, providing administrative support, and ensuring exceptional customer service. The ideal candidate will have a Bachelor's degree and 5 years of relevant experience, along with strong organizational and communication skills. Join a dynamic team that values initiative and collaboration in a fast-paced environment.

Qualifications

• 5 years of experience in administrative support or project coordination.
• Proficiency in Microsoft 365 tools.

Responsibilities

• Track and manage all open projects and action items.
• Prepare reports and assist with strategic planning initiatives.
• Serve as a primary point of contact for customers.

Skills

Communication

Organizational Skills

Customer Service

Time Management

Initiative

Education

Bachelor’s Degree

Tools

Microsoft 365

Job description

Advanced Resource Technologies, Inc.(ARTI), is currently recruiting aFacilities Coordinatorin support of DARPA in Arlington, VA. Position is full-time, non-exempt.

SUMMARY

The Facilities & Logistics Directorate (FLD) within the Defense Advanced Projects Research Agency (DARPA) offers a wide range of support services including mailroom, conference center, facilities management, supply center, health & wellness programs, parking, café, space management, and building management. Their primary focus is providing exceptional customer service across all these functions.

The daily operations of FLD can be demanding, with fluctuating workloads and periods of high activity. As a lean Directorate, every team member plays an important and impactful role.

The FLD Coordinator provides comprehensive administrative, operational, and project support to the Director and the entire directorate. This role requires a highly versatile, proactive, and team-oriented individual with excellent communication and organizational skills. The successful candidate will be comfortable working on a variety of tasks, from high-level project management to general administrative duties, and will be committed to providing exceptional support to the team. The individual will take the lead on specific FLD-related projects and initiatives, driving them to successful completion, ensuring alignment with directorate goals, and developing and maintaining Standard Operating Procedures (SOPs) to ensure consistent and efficient operations

PRINCIPAL DUTIES AND RESPONSIBILITIES

Duties and responsibilities include but are not limited to:

• Track and manage all open projects and action items for the directorate, ensuring timely completion and adherence to deadlines. Regularly update tasks and timelines in project management systems.
• Designing, deploying, and analyzing FLD surveys using MS Forms to gather valuable feedback and insights.
• Managing and optimizing the FLD Teams channel (Files, Pending Projects, SharePoint Site) to facilitate efficient team collaboration and knowledge sharing.
• Support the leadership team by preparing reports, coordinating meetings, and assisting with strategic planning initiatives.
• Be a proactive and supportive team member, willing to assist with any task, regardless of level, to ensure the success of the directorate.
• Serve as a primary point of contact for internal and external customers, responding to inquiries, resolving issues, and providing excellent customer service, as needed.

Requirements

• Bachelor’s degree with 5 years of experience in administrative support, project coordination, or a related field.
• Excellent communication, interpersonal, and customer service skills.
• Strong organizational and time management skills, with the ability to prioritize and manage multiple tasks simultaneously.
• Proficiency in Microsoft 365 tools (Word, Excel, PowerPoint, Outlook, Teams, SharePoint).
• Ability to work independently and as part of a team, with a strong sense of initiative.
• Experience interacting with various levels of management.
• Strong work ethic and a commitment to providing exceptional support.
• Federal government work experience is desirable.

Mandatory Requirement: Applicants selected for this position may be subject to a Government Security Investigation and must meet eligibility for access to classified information,Secret clearance level.

The above information has been designed to indicate the general nature and level of work performed by employees in this classification. It is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the employee assigned to this job.

ARTI is committed to a work environment free of all forms of discrimination and member of DHS E-Verify Program.

ARTI recruits and hires without regard to age, color, disability, gender, gender identity, genetic information, marital status, military status, national origin, race, religion, sexual orientation, veteran status, or any other legally protected characteristic.

Equal Opportunity Employer, including disabled and veterans.