Program Coordinator

Kelly Science, Engineering, Technology & Telecom; United States; Remote; USD 60,000 - 65,000; Full time

Benefits offered by this job

Paid Time Off

Healthcare benefits

401(k) Match

Tuition Reimbursement

Adoption Assistance

Job summary

Kelly Services seeks a Program Coordinator who can work remotely, primarily liaising between recruiters and clients. In this role, you will manage the onboarding process for new employees, track workflow for recruitment efforts, and assist with various HR tasks including payroll support.

The ideal candidate should be highly organized with experience in staffing support. The base pay range for this position is between $60,000 to $65,000 per year, with various benefits included.

Qualifications

• Strong critical thinking skills required.
• Experience supporting Medical Device or Pharma staffing programs is a plus.
• Experience with managing multiple hiring managers.

Responsibilities

• Act as liaison between recruiters and client stakeholders.
• Assist with onboarding new employees.
• Support employees with HR related needs.
• Coordinate candidate interviews.
• Track client names and candidates submitted.

Skills

Excel management

Invoice processing

Payroll familiarity

Timesheet experience

Outlook experience

Business writing

Problem solving

Critical thinking

Multitasking

Staffing industry experience

Job description

Kelly Services is seeking a Program Coordinator

Location: Michigan area preferred

We are seeking a talented staffing Program Coordinator to work remotely from your home office.

Program Coordinator acts as a liaison between recruiters and client stakeholders during recruitment; assists with onboarding new employees; supports employees in matters of time approval, expense report processing, PTO tracking, and basic HR needs; and supports the FSP program as needed.

RESPONSIBLITIES

• Recruitment Engagement
• Submit new requisitions to trigger recruitment
• Review job description parameters with recruiters and submit questions to client; share client feedback with recruiters
• Coordinate candidate interviews with client and recruiters
• Track client names/branches, respective openings (job title, date opened), and candidates submitted (names, dates)
• Invoicing
• Send ongoing invoice adjustments (i.e. expense report reimbursements) to Billing Department for employee pass-through expenses
• Complete purchase order requests using established process and through matrix team
• Follow established RACI for other areas related to invoice and payroll management
• Create template invoices per customer requirements or in client systems as needed submitting invoices for payment when necessary
• Review invoice changes and share feedback to shared services teams (PO, PTO, Hours worked etc)
• Onboarding New Employees
• Submit offer packet to candidate (Offer Letter, time & expense instructions, holiday schedule, etc.)
• Collect offer letter & travel release form (as appropriate) and share Day 1 instructions with candidate
• Submit salaried employee’s exempt request (as appropriate)
• Coordinate onboarding and Screening processes
• Supporting Current Employees
• Act as first POC for basic HR support (payroll, PTO, etc.)
• Review and approve time sheets
• Approve and track PTO
• Submit bonuses
• If planned (e.g. 6mo, 1yr, per Offer Letter, etc.), track and submit without prompting
• Approve & submit expense reports to Payroll, and update respective clients’ monthly invoices
• Submit employee termination paperwork
• Send birthday emailsOther duties as assigned

Base pay range for this position is $60,000 - $65,000 per year.

Final annual compensation will be based on experience and may vary by geographic location.

Total compensation package including benefits as applicable to the position - understanding that each person has unique professional and personal needs focused on your total well-being. Explore our range of benefits at: Kelly Services | People Regular Staff

Kelly is an equal opportunity employer committed to employing a diverse, equitable and inclusive workforce, including, but not limited to, race, gender, individuals with disabilities, protected veterans, sexual orientation, and gender identity. Equal Employment Opportunity is The Law.

Skills Required:

• Experience updating and managing trackers in Excel, creating Excel trackers required
• Experience with invoices, general understanding of accounting i.e., credits and debits
• Familiarity with payroll processes, individual state requirement regarding OT
• Experience working with timesheets
• Experience with Outlook
• Strong business writing skills including excellent spelling and grammar
• Ability to problem solve and strong critical thinking skills
• Ability to work with multiple hiring managers and contractors
• Must be a team player
• Must be able to multitask and prioritize duties to ensure most urgent tasks are addressed first and able to adjust those priorities as needed as new work comes in
• Ability to juggle multiple systems i.e., Bullhorn, SF, KSN, Workday daily
• Previous experience supporting Medical Device or Pharma contingent staffing programs is a plus but not required
• Staffing Industry experience preferred

What’s in it for you?

Kelly takes pride in supporting the whole person, their family and their future. We understand that in order to thrive, we have to build lasting relationships and provide our employees with endless possibilities for growth. At the end of the day, we know that work is more than making a living - it's about making a life.

Additional Benefits:

• Paid Time Off
• Holidays
• Floating Holidays / Personal Significance
• Healthcare - including Medical, Dental and Vision
• 401(k) Match
• Vacation Purchase Program
• Tuition Reimbursement
• Health Savings Account / Flexible Spending Accounts
• Company Provided Life and Disability Insurance
• Adoption Assistance

About Kelly Services®

Kelly connects talented people to companies in need of their skills in areas including Science, Engineering, Education, Office, Contact Center, Light Industrial, and more. We’re always thinking about what’s next in the evolving world of work, and we help people ditch the script on old ways of thinking and embrace the value of all workstyles in the workplace. We directly employ nearly 500,000 people around the world, and we connect thousands more with work through our global network of talent suppliers and partners in our outsourcing and consulting practice.

Kelly Services is an equal opportunity employer committed to employing a diverse, equitable and inclusive workforce, including, but not limited to, race, gender, individuals with disabilities, protected veterans, sexual orientation and gender identity. Equal Employment Opportunity is The Law.