Program Coordinator

Advisor Business Solutions; Long Beach (CA); Hybrid; USD 45,000 - 55,000; Full time

Benefits offered by this job

Retirement plan

Hybrid schedule (LA area)

Job summary

Future Planner Careers in the Los Angeles area is seeking a Program Coordinator to lead university partnerships, recruit interns, and manage candidate experience. You will be the primary contact for partners and interns, conduct interviews, and turn program data into insights for strategy.

You will collaborate with the Program Manager to grow the partner network, support a strong intern cohort, and keep all stakeholders informed and engaged throughout the program.

Qualifications

• Experience in program coordination, university recruiting, talent acquisition, or educational administration.
• Experience conducting interviews and evaluating candidates.
• Comfort working with data: entering, organizing, and analyzing information.
• Familiarity with Handshake, LinkedIn, and CRM or project management tools.
• Strong written and verbal communication with partners, candidates, and interns.

Responsibilities

• Lead university and partner liaison, managing relationships with career centers and employers.
• Coordinate candidate recruitment, interviewing, and onboarding for interns.
• Analyze program data and prepare reports for the Program Manager.
• Maintain CRM records for participants, partners, and engagement activity.
• Coordinate events, communications, and resource development for the program.

Skills

Program coordination

University recruiting

Talent acquisition

Interviewing

Data analysis

CRM usage

Microsoft Office

Google Workspace

Zoom/Teams/Canva/Notion

Relationship management

Tools

CRM

Handshake

LinkedIn

Notion

Zoom

Teams

Microsoft Office

Canva

Job description

Organization: Future Planner Careers, Long Beach, CA
Employment Type: Full-Time, 40 hours per week Location: Hybrid — Los Angeles area preferred
Compensation: $50,000 per year, plus retirement benefits Reports To: Program Manager

About the Role

We are seeking a highly organized, personable, and data-savvy Program Coordinator to lead our university partnerships, internship recruitment, and candidate experience initiatives. This role is both relationship-driven and analytical: you'll be the primary point of contact for our university and industry partners, the person conducting candidate interviews, and the one turning program data into insights that shape our strategy.

As Program Coordinator, you'll work closely with the Program Manager to grow our partner network, recruit and support a strong intern cohort, and keep every stakeholder — from university career centers to current interns — informed and engaged.

Key Responsibilities

University & Partner Liaison

• Serve as the primary point of contact and relationship manager for university career centers, faculty partners, professional organizations, and employer partners.
• Build and maintain a network of university relationships to support ongoing recruitment and program visibility, using platforms like Handshake, LinkedIn, and social media.
• Represent Future Planner Careers at university career fairs, info sessions, and partner meetings.

Candidate Recruitment & Interviewing

• Lead the full candidate lifecycle: sourcing, screening, and conducting interviews for prospective interns and program participants.
• Take thorough, consistent interview notes and provide structured feedback to support fair, high-quality selection decisions.
• Ensure a positive, professional candidate experience from first contact through onboarding.

Data Analysis & Reporting

• Maintain accurate, up-to-date records of participants, partners, and engagement activity in our CRM.
• Analyze program data (recruitment funnel, engagement metrics, event attendance, retention) to identify trends and opportunities.
• Prepare and present regular reports to the Program Manager to inform outreach and program strategy.

Intern & Participant Relationship Management

• Serve as the main point of contact for current interns throughout their program, checking in regularly and addressing questions or concerns.
• Track intern progress, milestones, and feedback, and help troubleshoot issues as they arise.
• Support intern offboarding and alumni relationship-building to strengthen the long-term community.

Communications

• Draft and send regular email communications to prospective candidates, partners, and current interns (announcements, reminders, follow-ups, newsletters).
• Maintain a consistent, professional, and friendly tone across all outreach.

Event Coordination

• Coordinate logistics and execution of in-person and virtual events, including firm tours, webinars, and workshops.
• Collaborate with marketing and outreach teams to promote events and drive attendance.

Resource Development

• Design and maintain training materials and resources for program participants.

Qualifications & Skills

• Prior experience in program coordination, university recruiting, talent acquisition, or educational administration preferred.
• Demonstrated experience conducting interviews and evaluating candidates.
• Comfort working with data: entering, organizing, and analyzing information to draw conclusions and report findings.
• Familiarity with recruitment/networking platforms (Handshake, LinkedIn) and CRM or project management software.
• Excellent written and verbal communication skills — able to represent the organization professionally with partners, candidates, and interns alike.
• Experience with Microsoft Suite, Google Suite, and tools such as Zoom, Teams, Canva, or Notion.
• Highly organized, self-directed, and comfortable managing multiple relationships and projects simultaneously.
• A relationship-first mindset — genuinely enjoys connecting with people and following through.

Compensation & Benefits

• $50,000 annual salary
• Retirement plan with employer contribution
• Full-time, hybrid schedule (Los Angeles area preferred)