PartTime Communications Outreach Coordinator

Redwood Resources; Culver City (CA); On-site; USD 41,328 - 57,859; Part time

Job summary

Redwood Resources is seeking a highly organized Project Coordinator to support multiple projects, pursuits, and operational initiatives. The role involves coordinating schedules, managing deliverables, and preparing professional reports and presentations.

The position is part-time with a start time of 8:30 AM and a hybrid schedule (up to 3 days in the Culver City office or at client sites in the County). Proactive communication and strong ownership are essential.

Qualifications

• Advanced Excel: pivot tables, formulas, dashboards.
• Proficient in Word, PowerPoint, Outlook; strong doc formatting.
• Experience creating polished client-ready presentations.

Responsibilities

• Coordinate project schedules, meetings, milestones, and deliverables; track progress and risks.
• Prepare professional reports, proposals, and presentations; ensure branding consistency.
• Develop data assets: spreadsheets, dashboards, pivot tables, and performance reports.
• Create client-ready visuals using PowerPoint, Google Slides, or Canva.
• Support calendars, logistics, and meeting preparation across teams.

Skills

Excel Pivot Tables

Office Suite

Google Workspace

Canva

Executive-level documents

Tools

PowerPoint

Reporting Tools

Job description

We are seeking a highly organized, detail-oriented Project Coordinator to support multiple projects, pursuits, and operational initiatives. This role is responsible for coordinating schedules, managing project deliverables, preparing professional reports and presentations, tracking deadlines, and ensuring that no tasks fall through the cracks. The ideal candidate thrives in a fast-paced environment, can manage multiple priorities simultaneously, communicates proactively, and takes ownership of outcomes. Experience in community outreach, marketing, communications, public sector consulting, or professional services is highly desirable. This is a part-time position starting at 8:30 AM, and is hybrid (up to 3 days in the office based either in Culver City, Los Angeles, and within the County as well as when needed by clients.

Responsibilities

• Project Coordination: Coordinate project schedules, meetings, milestones, and deliverables; track progress; maintain project plans, action logs, status reports; identify risks, bottlenecks, dependencies; manage multiple projects.
• Reporting & Document Development: Format and produce professional reports, proposals, presentations, client deliverables; draft, edit, proofread written materials; create standardized templates and document management systems; ensure consistency in branding, formatting, and quality control.
• Data Management & Analysis: Develop/maintain spreadsheets, databases, tracking systems; create dashboards, pivot tables, charts, performance reports; analyze and organize data; maintain accurate records.
• Presentation & Visual Communications: Develop client-ready presentations (PowerPoint, Google Slides, Canva); create visual reports, graphics, project summaries; design professional materials for meetings, outreach, executive presentations.
• Administrative & Operational Support: Coordinate calendars, schedules, meetings, logistics; prepare meeting agendas, materials, follow-up items; maintain filing systems across Microsoft 365, Google Workspace, SharePoint and cloud platforms; support process improvement initiatives and workflow management.

Success Measures (KPIs)

• Zero missed client deadlines.
• Zero dropped tasks or commitments.
• Timely completion of assigned deliverables.
• Accuracy and quality of reports and presentations.
• Responsiveness and communication effectiveness.

Ideal Candidate Traits

• Highly proactive rather than reactive.
• Anticipates needs and next steps.
• Takes ownership without waiting for direction.
• Organized and process-oriented.
• Comfortable juggling many moving pieces simultaneously.
• Maintains composure under pressure.
• Demonstrates strong professional judgment.
• Focused on solutions and execution.
• Reliable, accountable, and deadline-driven.
• Manages 20–50 active tasks across multiple projects.

Qualifications

Technical Skills

• Advanced proficiency in Microsoft Excel: Pivot Tables, advanced formulas, data analysis, dashboard creation, reporting tools.
• Strong skills in Microsoft Office Suite: Excel, Word, PowerPoint, Outlook.
• Strong skills in Google Workspace: Sheets, Docs, Forms, Slides.
• Experience creating presentations using Canva.
• Ability to prepare polished, executive-level documents and reports.

Professional Skills

• Exceptional attention to detail.
• Strong written and verbal communication skills.
• Excellent time management and organizational abilities.
• Ability to self-manage workload with minimal supervision.
• Ability to manage multiple priorities simultaneously.
• Strong follow-through and accountability.
• Comfortable working in deadline-driven environments.

Preferred Experience

• Community outreach programs.
• Public engagement initiatives.
• Marketing and communications projects.
• Public sector, transportation, infrastructure, or consulting environments.
• Survey administration and data collection projects.
• CRM and project management platforms.

Compensation

$30 - $42.50 hourly.