Project Coordinator - (Administrative Support)

Partner Engineering and Science, Inc.; Phoenix, Northern (AZ, KY); Hybrid; USD 28,000 - 29,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) plan with company match

Vacation and sick time

Job summary

Partner Engineering and Science, Inc. in Phoenix, AZ is seeking a full-time Project Coordinator to support Relationship Managers, Directors, and Project Managers. The role focuses on administrative tasks, reporting, data entry, and document management in a fast-paced office environment.

The candidate should have a high school diploma (associate/bachelor preferred) and 2+ years in an admin/coordination role. In-office work includes a comprehensive benefits package and opportunities for growth.

Qualifications

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• Minimum 2 years of experience in an administrative/coordination role.
• Proven ability to manage large volumes of electronic documents and maintain file organization.

Responsibilities

• Modify, reformat, and prepare reports and documents using Microsoft Office Suite.
• Data entry and management of large volumes of information accurately.
• Organize content across templates to ensure consistency and accuracy.

Skills

Editing PDFs

Attention to detail

Tech-savvy

Organization

File navigation

Communication

Independent & team work

Industry experience

Education

High school diploma or equivalent

Associate/Bachelor's preferred

Tools

Microsoft Office

Job description

Job Category: NONE

Requisition Number: PROJE005358

Locations

Showing 1 location

Description

About Us

At PARTNER, success starts with the right mindset: connection, compassion, and curiosity. Whether consulting with clients or collaborating with colleagues, these principles guide how we work. We deliver engineering, environmental, and energy consulting, plus design services across the Americas, Europe, and beyond. As a leader in Commercial Real Estate (CRE), we’re 1,600+ professionals strong in 40+ offices. Our mission is simple: create the best home for talented professionals. If you value delivering exceptional experiences through problem-solving, coordination, and a mindset of care for clients and colleagues, you’ll feel right at home. That approach has earned us recognition on ENR’s Top 500 Design Firms, Inc. 5000’s Fastest-Growing Companies, and Zweig’s Best Firms to Work For. Here, your ideas matter, your impact is real, and your work helps shape the future. Check out this role and join our team of talented professionals.

Partner is seeking a full-time Project Coordinator. Our Project Coordinators are placed on a Team to provide administrative and project support to a group of Relationship Managers, Directors, and Project Managers. Daily tasks include, but are not limited to the following:

ESSENTIAL DUTIES & TASKS

• Modify, reformat, and prepare reports and other documents using Microsoft Office Suite
• Perform data entry and manage large volumes of information with accuracy and speed
• Copy, paste, and organize content across multiple document templates and formats to ensure consistency
• Review reports for accuracy in addresses, project numbers, dates, and formatting before submission
• Rename, organize, and maintain digital files on the company server and shared platforms (FTP, SharePoint, etc.)
• Support the project team by coordinating administrative tasks and ensuring timely communication
• Work closely with Partner Associates to prepare engagement letters, templates, and supporting documentation
• Handle a high volume of communication via email while maintaining accuracy and professionalism
• Ability to work overtime, including weekends, as needed in peak workload periods

KNOWLEDGE, SKILLS, AND ABILITIES

• Editing, combining, and reformatting PDFs
• Exceptional attention to detail and ability to spot inconsistencies in documents
• Highly tech-savvy with the ability to learn and navigate multiple systems efficiently
• Excellent organizational and time management skills with the ability to prioritize tasks in a fast-paced, high-volume environment
• Navigate File Explorer
• Strong written and verbal communication skills
• Ability to work both independently and collaboratively with a remote or in-office team
• Construction, engineering, or professional services industry experience a plus

QUALIFICATIONS

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred
• Minimum 2 years of experience in an administrative, document production, or coordination role
• Proven experience handling large volumes of electronic documents and maintaining file organization standards

PHYSICAL REQUIREMENTS

• Must be able to read, write, speak, and comprehend English
• Must be able to communicate clearly in person and over the telephone
• Visual acuity adequate to perform job duties, including reading printed and digital documents
• Requires frequent sitting, standing, walking, reaching, and repetitive computer work throughout the day

Additional Information:

• This position’s work mode is in-office.
• Relocation does not apply to this position.

Compensation:

Salary range is $20-$21/hr. This is what we reasonably expect to pay for the role.

The pay scale for this role considers a wide range of factors when making compensation decisions including, but not limited to, skill sets, experience and training, licensure and certifications, and other business and organizational needs. Please note, the disclosed pay scale estimate has not been adjusted for the applicable geographic location where the position may be filled.

You may also be eligible to participate in a discretionary incentive bonus program which is dependent on various factors, including, but not limited to individual and organizational performance.

Competitive benefits package including health insurance, dental insurance, vision insurance, vacation and sick time, and a 401(k) plan with a company match.

It is Partner Engineering and Science, Inc’s (The Company) policy is to provide equal employment opportunity for all applicants and employees. The company maintains a work environment that is free of harassment, discrimination, or retaliation based on an individual’s race (including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender (including gender identity and gender expression), age (40 years and over), sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), reproductive health decision making, domestic violence victim status, political affiliation, or any other status protected by federal, state, or local laws.

We collect personal information from you in connection with your application for employment with Partner Engineering and Science, Inc. For details on what personal information we collect and the purposes for which we collect it, please visit:

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.