Program Coordinator

Advisor Business Solutions; Long Beach (CA); Hybrid; USD 34,440 - 41,328; Part time

Job summary

Future Planner Careers in the Los Angeles area is seeking a highly organized Part-time Program Coordinator to support our professional development and internship initiatives. The role focuses on logistics, partnerships, and shaping candidate experience, with a hybrid work arrangement in the LA area.

You will work with the Program Manager to track success metrics, recruit top talent, and run engaging educational events.

Qualifications

• Prior experience in program coordination, university recruiting, or educational administration is preferred.
• Familiarity with Handshake and LinkedIn for recruitment.
• Experience using CRM and project management software for organizing contact information and data.
• Strong event planning and collaboration skills with ability to manage multiple initiatives.
• Excellent written and verbal communication with thorough note-taking and partner engagement.

Responsibilities

• Partnerships & Outreach: Leverage Handshake and social media to connect with university partners and firms.
• Candidate Recruitment: Lead screening and interviews for internship candidates.
• Event Coordination: Organize logistics for in-person and virtual events, tours, and workshops.
• Resource Development: Create training materials and resources for participants.
• Data & CRM Management: Maintain accurate records of participants and engagement metrics.
• Performance Tracking: Generate weekly reports on program metrics for the Program Manager.

Skills

Program coordination

University recruiting

CRM software

Event planning

Communication

Tools

Microsoft Suite

SharePoint

Teams

Zoom

Google Suite

Canva

Notion

Job description

Job Title: Program Coordinator

Organization: Future Planner Careers, Long Beach CA

Part-Time, 30 hours per week

Hybrid role, Los Angeles area preferred

Compensation: $25-30 per hour DOE

Reports To: Program Manager

About the Role

Future Planner Careers is seeking a highly organized and proactive Program Coordinator to support our professional development and internship initiatives. In this role, you will be the logistical backbone of our career resources program, ensuring smooth operations, building valuable partnerships, and directly shaping the experience of our candidates.

As the Program Coordinator, you will work closely with the Program Manager to track success metrics, recruit top talent, and facilitate engaging educational events that drive our mission forward.

Key Responsibilities

• Partnership & Outreach: Leverage platforms like Handshake and various social media channels to connect with university partners, professional organizations, and prospective firms to expand our network.
• Candidate Recruitment: Lead the screening and interview process for prospective internship candidates, ensuring a high-quality and diverse cohort for our programs.
• Event Coordination: Spearhead the logistics, scheduling, and execution of both in-person and virtual events. This includes organizing firm tours, educational webinars, and skill-building workshops for participants.
• Resource Development: Design, create and organize comprehensive training materials and resources for program participants to utilize throughout their development journey.
• Data & CRM Management: Maintain accurate, up-to-date records of program participants, partners, and engagement metrics utilizing our Customer Relationship Management (CRM) system.
• Performance Tracking: Generate and present detailed weekly reports on key program metrics, analyzing data to help the Program Manager optimize operations and outreach strategies.

Qualifications & Skills

• Prior experience in program coordination, university recruiting, or educational administration is preferred.
• Familiarity with recruitment and networking platforms (specifically Handshake and LinkedIn).
• Experience utilizing project management and Customer Relationship Management (CRM) software for organizing contact information, ability to demonstrate accurate data entry, methods used for tracking activity, and data management.
• Strong event planning skills with the ability to manage logistics, collaborate with marketing and community outreach teams for both virtual and physical environments.
• Experience with Microsoft Suite, SharePoint, Teams, Zoom webinar, Google Suite, Canva, Notion.
• Excellent written and verbal communication skills, with the ability to confidently interview candidates, provide comprehensive notes, and engage with external partners.
• Highly organized with follow up items for task assignments, timely responsiveness, and capable of managing multiple projects simultaneously.