Program Coordinator

North Bridge Staffing Group; New York (NY); On-site; USD 55,000 - 76,000; Full time

Job summary

North Bridge Staffing Group is seeking an energetic Program/Events Coordinator to join our corporate events team in New York City. You will coordinate large-scale engineering programs, onboarding initiatives, town halls, and networking events, turning ideas into well-executed experiences.

The ideal candidate has about two years of related experience, strong organizational and communication skills, and comfort managing multiple events simultaneously in a fast-paced environment.

Qualifications

• Approximately two years of experience in event coordination, program coordination, learning and development, campus recruiting, professional services, or a related field.
• Experience simultaneously coordinating multiple events, programs, or projects.
• Professional experience within a fast-paced corporate or professional-services environment strongly preferred.
• Strong organizational, project-management, and problem-solving skills.
• Excellent written communication and proofreading abilities.
• Confidence working independently and taking ownership without extensive oversight.
• Strong Excel skills, including pivot tables, VLOOKUPs, filtering, sorting, and managing participant data.
• Comfort using tools such as Microsoft Office, SharePoint, Microsoft Planner, Slack, event-management platforms, and AI tools such as ChatGPT or Claude.
• Ability to work onsite five days per week in New York City.

Responsibilities

• Coordinate large-scale engineering programs, including onboarding, town halls, and networking events.
• Manage event logistics from concept through execution, including venue sourcing, vendor coordination, contracting, catering, materials, attendee communications, and day-of support.
• Support a high volume of professional networking and community-building events, including leadership roundtables and alumni celebrations.
• Develop and maintain project plans, timelines, participant rosters, mentor tracking, engagement reporting, and internal documentation.
• Manage program communications, including invitations, onboarding materials, newsletters, presentations, event collateral, and internal resource pages.
• Coordinate swag programs for new hires, seasonal initiatives, events, and alumni communities.
• Manage shared inboxes, calendars, distribution lists, collaboration channels, expenses, and program documentation.
• Partner with internal stakeholders across engineering, business operations, learning and development, and employee engagement.
• Identify opportunities to improve processes, introduce automation, and use AI tools to work more efficiently.
• Independently manage multiple concurrent events and projects while maintaining accuracy and attention to detail.

Skills

Event coordination

Project management

Written communication

Organization

Tools

Microsoft Office

SharePoint

Microsoft Planner

Slack

AI tools (ChatGPT/Claude)

Job description

Job Type: Long-term, indefinite contract

Compensation: $40–$55 per hour (depending on experience)

This role is ideal for someone who enjoys bringing people together, managing multiple projects simultaneously, and transforming ideas into well-executed programs and experiences. You will partner closely with engineering business leaders to coordinate everything from large-scale onboarding programs and town halls to networking events, professional development sessions, and employee community initiatives.

Responsibilities

• Coordinate large-scale engineering programs, including summer onboarding, offsites, town halls, training sessions, and networking events
• Manage event logistics from concept through execution, including venue sourcing, vendor coordination, contracting, catering, materials, attendee communications, and day-of support
• Support a high volume of professional networking and community-building events, including leadership roundtables, alumni celebrations, affinity events, happy hours, and meetups
• Develop and maintain project plans, timelines, participant rosters, mentor tracking, engagement reporting, and internal documentation
• Manage program communications, including invitations, onboarding materials, newsletters, presentations, event collateral, and internal resource pages
• Coordinate swag programs for new hires, seasonal initiatives, events, and alumni communities
• Manage shared inboxes, calendars, distribution lists, collaboration channels, expenses, and program documentation
• Partner with internal stakeholders across engineering, business operations, learning and development, and employee engagement
• Identify opportunities to improve processes, introduce automation, and use AI tools to work more efficiently
• Independently manage multiple concurrent events and projects while maintaining a high level of accuracy and attention to detail

Qualifications

• Approximately two years of experience in event coordination, program coordination, learning and development, campus recruiting, professional services, or a related field
• Experience simultaneously coordinating multiple events, programs, or projects
• Professional experience within a fast-paced corporate or professional-services environment strongly preferred
• Strong organizational, project-management, and problem-solving skills
• Excellent written communication and proofreading abilities
• Confidence working independently and taking ownership without extensive oversight
• Strong Excel skills, including pivot tables, VLOOKUPs, filtering, sorting, and managing participant data
• Comfort using tools such as Microsoft Office, SharePoint, Microsoft Planner, Slack, event-management platforms, and AI tools such as ChatGPT or Claude
• Ability to work onsite five days per week in New York City

Ideal Candidate

The strongest candidate will bring a combination of polish, initiative, creativity, and genuine enthusiasm for creating engaging experiences. You should be someone who notices what needs to be done, solves problems without waiting for detailed instructions, and brings positive, “camp counselor” energy to programs and events.

Formal corporate event experience is valuable, but candidates may also draw from meaningful leadership experience coordinating multiple events through campus organizations, student government, social organizations, or other community groups.

This is an excellent opportunity for an ambitious early-career professional who wants to take meaningful ownership and help build programs that strengthen onboarding, learning, retention, and community across a world-class engineering organization.