Program Coordinator

University of Houston System; Houston (TX); On-site; USD 48,000 - 57,000; Full time

Job summary

The University of Houston System is seeking a Program Coordinator to provide administrative and operational support to ensure the effective delivery of program services, activities, and initiatives in Houston, TX. This role serves as a central resource coordinating communications, finances, records, reporting, and stakeholder engagement.

You will work with multiple departments, staff and students, managing schedules, documents, budgets, and data reporting to support program goals and continuous

Qualifications

• Education: Bachelor’s degree
• Experience: Minimum of three (3) years of related job experience
• License/Certification: Must maintain a valid, current driver’s license
• Preferred qualifications: Knowledge in specific program
• Knowledge in financial and database software

Responsibilities

• Coordinates program activities and serves as a liaison with university departments, community advisors, partners, and other stakeholders to support program goals and initiatives.
• Plans, coordinates, and supports daily program and office operations, including scheduling activities, maintaining workflows, and providing guidance to staff and student employees.
• Prepares, processes, and maintains business and administrative documents in accordance with university and departmental policies and procedures, including financial, personnel, purchasing, travel, payroll, and other operational records.
• Establishes, maintains, and organizes program records, reports, presentations, policies, procedures, and other documentation to support program administration and compliance.
• Coordinates program budgets and financial activities, including monitoring expenditures, reconciling accounts, processing financial transactions, supporting contract administration, and maintaining related records.
• Coordinates recruitment, outreach, registration, onboarding, and communication activities to promote participation and support program operations.
• Collects, tracks, analyzes, and reports program data and performance metrics to support assessment, reporting, decision-making, and continuous improvement efforts.
• Provides administrative and operational support for program initiatives, events, projects, and special activities.

Education

Bachelor's degree

3+ years of related experience

Driver's license

Job description

Department:Continuing EducationSalary:$47,731 - $57,277

Description:

JOB SUMMARY:

The Program Coordinator provides administrative and operational support to ensure the effective
delivery of program services, activities, and initiatives. The position serves as a central resource
for coordinating communications, finances, records, reporting, and stakeholder engagement while
supporting the day-to-day execution of program operations. Through effective coordination of
people, processes, and resources, the role helps maintain efficient operations and supports the
achievement of program goals and objectives.

DUTIES:

• Coordinates program activities and serves as a liaison with university departments, community
  advisors, partners, and other stakeholders to support program goals and initiatives.
• Plans, coordinates, and supports daily program and office operations, including scheduling
  activities, maintaining workflows, and providing guidance to staff and student employees.
• Prepares, processes, and maintains business and administrative documents in accordance
  with university and departmental policies and procedures, including financial, personnel,
  purchasing, travel, payroll, and other operational records.
• Establishes, maintains, and organizes program records, reports, presentations, policies,
  procedures, and other documentation to support program administration and compliance.
• Coordinates program budgets and financial activities, including monitoring expenditures,
  reconciling accounts, processing financial transactions, supporting contract administration,
  and maintaining related records.
• Coordinates recruitment, outreach, registration, onboarding, and communication activities to
  promote participation and support program operations.
• Collects, tracks, analyzes, and reports program data and performance metrics to support
  assessment, reporting, decision-making, and continuous improvement efforts.
• Provides administrative and operational support for program initiatives, events, projects, and
  special activities.

MARGINAL DUTIES:

• Performs and coordinates program-specific functions, services, activities, and operational
  responsibilities that support the unique goals and requirements of the assigned program.

REQUIRED QUALIFICATIONS:

Education: Bachelor's degree

Experience: Minimum of three (3) years of related job experience

License/Certification: Must maintain a valid, current driver's license

PREFERRED QUALIFICATIONS:

• Knowledge in specific program
• Knowledge in financial and database software

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge:

• Knowledge of trends, issues, and accepted practices relevant to the position

Skills:

• Candidates must have strong analytical and problem solving skills, as well
  as excellent interpersonal and communication skills

Abilities:

• Ability to handle multiple tasks concurrently and the ability to undertake
  complex planning
• Ability to effectively communicate with a wide range of individuals and
  constituencies in a diverse community
• Ability to apply independently a wide variety of policies/procedures where
  specified guidelines may not exist

WORK LOCATION AND PHYSICAL DEMANDS:

Primary WorkLocation:

• Works in an office environment.

Physical Demands:

• Work is performed in a typical interior work environment which
  does not subject the employee to any unpleasant elements.
• Individual has discretion in relation to walking, standing etc., and
  has minimal exposure to physical risks.
• May be required to work evenings, weekends, or outside normal
  business hours to support program activities and events.
• May be required to travel in support of program initiatives, outreach
  activities, training, conferences, or stakeholder engagement.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.