Program Coordination Lead (Admin & Data)

CMC Energy Services; Illinois; On-site; USD 45,000 - 61,000; Full time

Benefits offered by this job

Medical benefits

Dental and Vision coverage

401k with company-match

Professional development

Internal advancement opportunities

Job summary

CMC Energy Services is seeking a Program Lead to provide administrative support and meticulous data entry to back program delivery. You will interact daily with field technicians, office staff and management to ensure smooth scheduling and documentation.

Key duties include processing paperwork, maintaining digital and paper project folders, generating reports, and supporting multiple departments. The role requires strong organizational skills, attention to detail, and the ability to manage

Qualifications

• High school diploma or equivalent required.
• Prior experience as a program assistant or similar position.
• Strong organizational, problem solving and prioritization skills.
• Strong communication, both verbal and written, and relationship-building skills.
• Strong attention to detail and data validation skills while maintaining accurate documentation.
• Ability to manage multiple priorities in a fast-paced environment and adapt to change when needed.
• Ability to work a flexible schedule.
• Proven ability to meet objectives.
• Perform the essential functions and physical demands of the position with or without accommodation.
• Strong Microsoft Office Suite and other computer knowledge and skills required.
• Ability to master additional CRM and information management tools as needed.

Responsibilities

• Process and track technician paperwork in scheduling software.
• Respond to inquiries about scheduling and work in progress.
• Distribute daily assignment schedules to technicians and job site contacts as needed.
• Track project progress and end of appointment project surveys as required by utility.
• Assemble necessary paperwork for programs and ensure all paperwork is readily available for staff by keeping paperwork stations stocked.
• Maintain templates for job production and sampling (i.e. letter templates schedule template, etc.).
• Create, track and maintain digital and paper project folders.
• Prepare, maintain and distribute reporting as directed.
• Design and maintain spreadsheets, forms, and presentations as directed.
• Order and monitor office supplies to reorder as needed.
• Attend weekly team meetings, record minutes, and distribute as directed.
• Provide program support for other departments and projects as needed.
• Perform other duties as assigned.

Skills

Scheduling

Data entry

Communication

Office software

Multitasking

Education

High School Diploma or equivalent

Tools

CRM systems

Microsoft Office

Job description

CMC Energy Services is seeking a Program Lead to provide administrative support and meticulous data entry to back program delivery. You will interact daily with field technicians, office staff and management to ensure smooth scheduling and documentation.

Key duties include processing paperwork, maintaining digital and paper project folders, generating reports, and supporting multiple departments. The role requires strong organizational skills, attention to detail, and the ability to manage