Program Coordinator

A2 Federal; Virginia; On-site; USD 42,000 - 60,000; Full time

Job summary

A2 Federal is seeking a Program Coordinator to provide day-to-day administrative and operational support for corporate programs in a government contracting environment.

The role serves as the central point of contact between program leadership, corporate support functions, employees, and other stakeholders to track deliverables and maintain program documentation.

Qualifications

• Strong organizational and coordination skills are required.
• Experience in a government contracting environment is preferred.
• Ability to manage multiple priorities in a fast-paced setting.

Responsibilities

• Coordinate and track recurring program requirements, including MSRs, deliverables, staffing updates, action items, and other submissions.
• Serve as a day-to-day administrative point of contact for program personnel and escalate issues appropriately.
• Maintain program trackers, rosters, calendars, meeting notes, and documentation repositories.
• Coordinate onboarding, changes, access, training, travel, timesheets, and other admin activities with HR, Security, Finance, Contracts and other departments.
• Monitor deadlines and follow up to ensure information is submitted accurately and on time.
• Support Program Managers with meetings, customer correspondence, data calls, presentations, and staffing activities.
• Identify gaps, suggest process improvements, and assist with special projects as needed.

Skills

Highly organized

Detail-oriented

Proactive

Multi-tasking

Job description

The Program Coordinator provides day-to-day administrative and operational support to ensure corporate programs remain organized, responsive, and compliant with contract and internal requirements. This position serves as a central coordination point between program leadership, corporate support functions, employees, and other stakeholders, helping track deliverables, collect recurring reports, coordinate personnel actions, maintain program documentation, and follow up on outstanding requirements. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced government contracting environment.

RESPONSIBILITIES:

• Coordinate and track recurring program requirements, including Monthly Status Reports (MSRs), deliverables, staffing updates, action items, and other contractually required submissions.
• Serve as a day-to-day administrative point of contact for program personnel, coordinating requests, answering routine questions, and escalating issues to Program Management as appropriate.
• Maintain program trackers, personnel rosters, deliverable calendars, meeting notes, documentation repositories, and other program management records.
• Coordinate onboarding, offboarding, personnel changes, access requirements, training, travel, timesheet matters, and other administrative activities with HR, Security, Finance, Contracts, and other corporate departments.
• Monitor deadlines and proactively follow up with employees, managers, and internal stakeholders to ensure required information and documentation are submitted accurately and on time.
• Support Program Managers with meeting coordination, customer correspondence, data calls, presentations, reports, staffing activities, and other day-to-day program management requirements.
• Identify administrative or operational gaps, recommend process improvements, and assist with special projects and emerging program requirements as needed.