Program Assistant — Office Operations in Ireton, IA

Transportation Security Careers; Ireton (IA); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Ireton, IA seeks Program Assistants to help keep offices organized and running smoothly. Responsibilities include administrative coordination, data tracking, scheduling, records management, and preparing internal communications.

Ideal candidates communicate clearly, manage multiple tasks, and support various program areas such as finance, HR, payroll, and scheduling. Prior office experience is valuable for ensuring accuracy and compliance with procedures.

Qualifications

• Experience providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organizational skills

Written and verbal communication

Data entry and basic analysis

Microsoft Office

Records management

Calendar and deadline coordination

Customer service

Multi-tasking

Discretion with sensitive information

Education

No specific degree required; experience accepted

Tools

Microsoft Office

Job description

Transportation Security Administration in Ireton, IA seeks Program Assistants to help keep offices organized and running smoothly. Responsibilities include administrative coordination, data tracking, scheduling, records management, and preparing internal communications.

Ideal candidates communicate clearly, manage multiple tasks, and support various program areas such as finance, HR, payroll, and scheduling. Prior office experience is valuable for ensuring accuracy and compliance with procedures.