Program Assistant, Nursing

Lincoln Land Community College; Springfield (IL); On-site; USD 39,000 - 46,000; Full time

Benefits offered by this job

Paid holidays

Summer Fridays off

Personal days

Vacation days

Tuition waivers

Fitness center access

Employee Assistance Program

Job summary

Lincoln Land Community College is seeking a Program Assistant, Nursing, to provide essential administrative and program support to the Nursing Department. Responsibilities include maintaining student compliance records, coordinating clinical schedules, preparing course materials, managing program evaluations and surveys, and supporting department events.

The role offers an organization-friendly, team-oriented environment with comprehensive benefits and opportunities for staff development.

Qualifications

• High School diploma or equivalent.
• One year of clerical experience.
• Competency with word processing and various software packages.

Responsibilities

• Monitor background checks, drug screens, CPR, physical exams and immunizations for students in Nursing programs.
• Prepare materials including correspondence, handbooks, syllabi, handouts, records and reports; proofread for accuracy.
• Prepare and distribute graduate employer surveys; collect and tabulate results.
• Prepare course and program evaluations in Blackboard; compile and distribute results.
• Maintain tests, quiz banks and answer keys.
• Create and maintain rosters; keep Student Master List up to date.
• Coordinate clinical site schedules; schedule campus recruiters and career fairs.
• Establish and maintain files for records and forms; perform receptionist duties.
• Requisition and distribute office supplies; ensure secure confidential files.
• Assist in planning and assessment; develop annual work unit objectives.

Skills

Word processing

Clerical experience

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

Support Nursing. Empower Students. Make a Difference.

The Program Assistant, Nursing, provides essential administrative and program support to the Nursing Department, helping ensure a positive and organized experience for students and faculty. Responsibilities include maintaining student compliance records, coordinating clinical schedules, preparing course materials, managing program evaluations and surveys, maintaining student rosters and records, and supporting department activities and events. This role is ideal for a detail-oriented, organized professional who enjoys working behind the scenes to support student success and keep an academic program running smoothly.

LLCC is a positive, team-oriented environment supportive of staff development. LLCC strives to create an inclusive workplace and environment for our students, faculty, and staff. We are seeking applicants from all backgrounds and experiences to ensure we create a diverse workforce and learning environment.

Required Qualifications

• High School diploma or equivalent.
• One year of clerical experience.
• Competency with word processing and various software packages.

Position Salary & Benefits

Starting salary is likely to be between $39,342 and $45,535 per year with an excellent benefits package. The person hired into this position will be placed within this range based on education, training, experience, and skills as it compares to existing LLCC staff in similarly situated positions.

• 23 paid holidays each year, including two weeks at the end of the calendar year and one week in March for mid-semester break
• 12 Fridays off during the summer
• 5 personal days, 12 sick days, and 10 vacation days to start
• Tuition waivers for credited courses for staff, spouses, and qualified dependent children
• Free access to the on-campus fitness center
• Access to AllOne Health, a free and confidential Employee Assistance Program ( EAP )

Open Date

Open Date 11/02/2026

Job Duties

• Monitor background checks, drug screens, CPR , physical exams and immunizations in tracking system database for students enrolled in various Nursing programs.
• Prepare a variety of materials including correspondence, student handbooks, syllabi, handouts, records, and reports, making judgment as to proper format; proofing work for accuracy, etc. Utilize office technology including word processing and a variety of software.
• Prepare and distribute graduate employer surveys. Collect completed surveys, compile comments, tabulate results and maintain files.
• Prepare course and program evaluations each semester in Blackboard. Compile and distribute results.
• Maintain tests, quiz banks and answer keys.
• Create and maintain rosters for each cohort. Keep nursing Student Master List spreadsheet up to date.
• Coordinate clinical site schedules.
• Schedule recruiters for campus visits. Plan and implement career and college fairs each semester.
• Establish and maintain files for correspondence records, reports, forms, tests and other materials.
• Perform general office receptionist duties, including answering the telephone and directing callers to appropriate parties.
• Requisition and distribute office supplies as needed.
• Provide secure files for confidential information/records.
• Perform other duties as assigned.
• Assist in the college planning and assessment program by developing annual work unit objectives that impact long-range priority goals.

Reference Requests

Require Applicants to submit references for this position? Yes

Minimum number of references 3

• Please provide the names of three people who have knowledge of your work-related abilities. Relatives are not acceptable references. Please include at least one current or previous supervisor.

Lincoln Land Community College

5250 Shepherd Rd

Springfield, IL 62703

Email: [e-mail]

Phone: [phone]