Program Operations Assistant

College of Lake County; Grayslake (IL); On-site; USD 19,000 - 27,000; Part time

Job summary

College of Lake County in Grayslake, IL seeks a Program Operations Assistant to support academic and data operations. You will maintain course schedules, student records, and documentation in ICCB-compliant processes, handling data reporting, auditing, and FERPA confidentiality.

Responsibilities include processing course changes, coordinating classroom logistics, and assisting faculty with technology and paperwork. 19 hours/week, paid at $16.38/hour, withBenefits outlined by policy.

Qualifications

• A high school diploma, or equivalent.
• Minimum two (2) years of office support or related experience.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook) and office equipment.
• Ability to manage multiple tasks and meet deadlines independently.

Responsibilities

• Create, update, and maintain class schedules across systems and ICCB standards.
• Coordinate classroom assignments across campus locations.
• Assist with data reporting, document management, and record retention.
• Enroll/drop students in DAISI and support instructors with tech and logistics.

Skills

Office support

Multitasking

Deadline orientation

Inclusive collaboration

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Why choose the College of Lake County for your next opportunity?

The College of Lake County (CLC) offers a competitive salary, excellent benefits that includes Blue Cross Blue Shield of Illinois health, Delta Dental and Superior Vision insurance plans, tuition support for employees and qualified family members, three retirement plans, disability, group and supplemental life insurance, health and dependent care flexible spending account plans, a compressed work week in the summer (Closed Fridays!), generous vacation, sick and personal time off and 14 paid holidays each year. Some benefits will not be available for Part-Time or Part Time Staff Under 20 Hours (ex: health insurance). We value candidates who bring language skills that help us better serve and connect with our diverse community. Bilingual English/Spanish proficiency is preferred but not required.

Position Title

Program Operations Assistant

Job Summary

The position supports academic and data operations by maintaining accurate course schedules, student records, and documentation in compliance with Illinois Community College Board (ICCB) requirements. Responsibilities include processing course and enrollment changes, coordinating classroom assignments, preparing instructional materials, and assisting faculty and staff with technology and logistical needs. The role also supports data reporting, auditing, and record retention activities while maintaining confidentiality and ensuring accuracy across all academic processes.

Responsibilities

Department Operations and Processes: 50% Create, update, and maintain class schedules, ensuring accuracy and consistency across systems and compliance with ICCB credit hour and unit-of-instruction standards. Process course changes, combinations, cancellations, and data entries as directed by faculty and department leadership. Coordinate classroom assignments across multiple campus locations. Assist with data reporting, document management, and record retention in alignment with ICCB and institutional guidelines. Prepare and organize instructor and student files each term and support audit and fiscal-year filing requirements. Enroll and drop students to maintain accurate attendance records and assist instructors with classroom logistics, technology needs, and paperwork. Maintain confidentiality of student and departmental data in accordance with FERPA and applicable regulations. Student/Customer Services: 40% Enroll and drop students in DAISI to ensure accurate attendance records. Assist instructors with technology issues (hardware, software, web), classroom logistics, and room changes. Print and organize Student Itinerary Forms and create folders with final instructor paperwork. Collect, verify, and enter documentation and attendance data from instructor submissions into DAISI. Other: 10% Participate in cross-departmental initiatives and campus events. Identify and recommend process enhancements to improve efficiency and service delivery. Perform other duties as assigned to support the mission, vision, strategic priorities and goals of the College and the primary unit,divisionand department of this position.

Physical and Environmental Conditions

Primary functions require ability to remain in a stationary position (sit and/or stand) greater than 50% of the time; to occasionally stoop, bend, kneel, reach; to lift, carry, push, and/or pull up to 10 pounds frequently; to regularly operate office equipment requiring repetitive hand movement and fine coordination including the use of a computer keyboard; the ability communicate to exchange information; and the ability to learn new tasks, remember processes, maintain focus, complete tasks independently, and make timely decisions. Work will often occur in an office setting; where temperatures may fluctuate between high and low temperatures occasionally; may experience varying noise levels occasionally. Vision: Ability to observe in a near visual range with or without correction or reasonable accommodation.

Required Qualifications

• A high school diploma, or equivalent.
• Minimum two (2) years of office support or related experience.
• Working proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.
• Ability to follow instructions, manage multiple tasks, and meet deadlines independently for routine work, with support for new or complex tasks.
• Ability to work effectively with individuals from diverse backgrounds andmaintaina respectful, inclusive environment.

Desired Qualifications

• Prior clerical or customer service experience, preferably in a higher education setting.
• Experience working with computer information systems used for student and employee data and reporting such as Workday.

Work Schedule

Ability to work up to 19 hours per week based on departmental needs and operational schedule.

Pay

$16.38/hour

Contract Information

Full-Time/Part-Time: Part time
Total Hours Per Week: 19
Position Type: Staff
Job Family: Part-Time Staff Under 20 Hours
Location: Grayslake Campus
Department: JM - Data Operations & Compliance Department

EEO Statement

College of Lake County is an Equal Opportunity Employer with a policy of non-discrimination. Qualified applicants are considered without regard to race, color, age, sex, national origin, disability, religion, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, ancestry, citizenship, parental status, pregnancy or any other status protected by law.

College Overview

College of Lake County (CLC) is a comprehensive community college located in northeastern Illinois committed to being an innovative educational institution providing life-changing paths for our students by offering exceptional learning experiences. CLC aspires to be a place where every student succeeds, every employee thrives, so that every business achieves and every community grows. Our mission is to be innovative and value-driven in supporting student success through developing and encouraging employees of all backgrounds on their journey toward achieving personal and professional growth. CLC achieved a milestone in 2025 with its designation as a Leader College of Distinction. CLC is part of the Achieving the Dream (ATD) Network, made up of 300+ colleges committed to supporting student success at their institutions and promoting economic vitality throughout their communities. CLC has been a member of the ATD Network since 2019 and has held Leader College status since 2023.