Administrative Assistant to the Dean, Health Professions

Lincoln Land Community College; Springfield (IL); On-site; USD 42,000 - 49,000; Full time

Benefits offered by this job

23 paid holidays

Fridays off during summer (12 weeks)

Personal days

Sick days

Vacation days

Tuition waivers for staff and depend—

Fitness center access

Employee Assistance Program (EAP)

Job summary

Lincoln Land Community College seeks an Administrative Assistant to the Dean of Health Professions to provide essential administrative support for the Allied Health Professions department.

You will work closely with the Dean, faculty, and staff to coordinate academic scheduling, communication, and program documentation, helping ensure efficient department operations and high-quality student support.

Qualifications

• High school diploma or equivalent.
• At least 1–3 years experience in office management or as support staff in an academic setting (or similar environment).
• Associate’s degree preferred; however a certificate of completion in clerical/office assistant practices or 18 semester hours of coursework with significant work experience will be considered in lieu of an Associate degree.

Responsibilities

• Assist the Dean with course scheduling.
• Assist the Dean with adjunct staff assignment process.
• Assist the Dean with full-time faculty assignment/load process.
• Assist the Dean with textbook adoption process and procure desk copies for faculty.
• Assist the Dean with obtaining faculty and course information for student evaluation processes.
• Maintain program documentation and accreditation-related records.
• Coordinate communication to department members and external constituents as needed.
• Create spreadsheets and documents for assigned tasks.
• Field requests, arrange meetings, and coordinate with publishers, vendors, and LLCC offices.
• Coordinate ordering of supplies, place work orders, and maintain equipment.
• Assist the Dean with financial reports and files.
• Assist with faculty absences and substitution processes.
• Hire, supervise, and train student employees; schedule hours and approve time.
• Prepare meeting records and agendas; schedule and attend department meetings.
• Perform other duties as assigned.

Skills

Office management

Scheduling

Interpersonal communication

Multitasking

MS Office

Education

High school diploma or equivalent

Associate’s degree preferred

Certificate in clerical/office practices or 18 college hours

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

PowerPoint

Outlook

Job description

Administrative Assistant to the Dean, Health Professions

Job Description Summary

Be the organizational force behind tomorrow’s healthcare professionals!

Are you an organized, detail-oriented professional who enjoys keeping things running smoothly and supporting meaningful work? Lincoln Land Community College is seeking an Administrative Assistant to the Dean of Health Professions to provide essential administrative and operational support, working primarily with the Allied Health Professions department.

In this role, you’ll work closely with the Dean, faculty, and staff to coordinate academic scheduling, faculty assignments, departmental communications, program documentation, and other essential operations. You’ll play an important part in supporting the programs that prepare students for careers in healthcare while helping ensure the department operates efficiently and effectively.

If you enjoy variety in your work, take pride in staying organized, and thrive in a collaborative environment where your contributions make a difference, we invite you to explore this opportunity at LLCC ! LLCC is a positive, team-oriented environment supportive of staff development. LLCC strives to create an inclusive workplace and environment for our students, faculty, and staff. We are seeking applicants from all backgrounds and experiences to ensure we create a diverse workforce and learning environment.

Position Title Administrative Assistant to the Dean, Health Professions

Full Time or Part Time

Full Time or Part Time Full Time

Months Worked Per Year

12

40

Work Schedule

Monday-Friday 8:00-5:00

Remote Work Availability

Remote Work Availability No

Required Qualifications

• High school diploma or equivalent.
• At least one, preferably three years experience in office management or as support staff in an academic setting (or similar environment).

Preferred Qualifications

• Associate’s degree preferred; however, a certificate of completion in clerical/office assistant practices or 18 semester hours of coursework at the collegiate level with significant, relevant work experience will be considered in lieu of an Associate degree.
• Community college experience.
• Experience working with multiple people; excellent interpersonal communication skills; a comfort level dealing with individuals with special needs; and the ability to multitask with minimal supervision and constant interruption.
• Training and proficiency in Microsoft Office Suite software, particularly Word, Excel, Access, PowerPoint and Outlook and proficiency in internet searches.
• Ability to use management information systems for a variety of functions ranging from business to scheduling to student information.

Position Salary & Benefits

Starting salary is likely to be between $42,397 and $49,152 per year with an excellent benefits package. The person hired into this position will be placed within this range based on education, training, experience, and skills as it compares to existing LLCC staff in similarly situated positions.

• 23 paid holidays each year, including two weeks at the end of the calendar year and one week in March for mid-semester break
• 12 weeks of Fridays off during the summer
• 5 personal days, 12 sick days, and 10 vacation days to start
• Tuition waivers for credited courses for staff, spouses, and qualified dependent children
• Free access to the on-campus fitness center
• Access to AllOne Health, a free and confidential Employee Assistance Program ( EAP )

You can view all benefits on our website . Come join our team and experience success at LLCC !

Open Date

Open Date 11/04/2026

Last Day to Apply

Open Until Filled Yes

Job Duties

• Assist the Dean with course scheduling. Essential Duty? Yes
• Assist the Dean with completion of adjunct staff assignment process. Essential Duty? Yes
• Assist the Dean with completion of full-time faculty assignment/load process. Essential Duty? Yes
• Assist the Dean with coordinating the textbook adoption process and procure desk copies for faculty. Essential Duty? Yes
• Assist the Dean with obtaining faculty and course information for the student evaluation of faculty process. Essential Duty? Yes
• Assist the Dean and other program administrators with program documentation, assessment materials, and other related records pertaining to ICCB, HLC, NCA and other accrediting agencies requirements. Essential Duty? Yes
• Send communication to department members, other college departments, students, and external constituents as needed. Essential Duty? Yes
• Design and produce spreadsheets and documents as required for various assigned tasks. Essential Duty? Yes
• Field and direct requests and complaints, report problems, respond to inquiries and arrange meetings. Contact students regarding course section and class meeting cancellations, conduct departmental business with publishers, vendors and various LLCC and external offices. Essential Duty? Yes
• Coordinate the ordering of supplies; place work orders; maintain office and classroom equipment. Essential Duty? Yes
• Assist the Dean with financial reports, documents and files. Essential Duty? Yes
• Assist the Dean with completing faculty absences and substitution processes. Essential Duty? Yes
• Hire, supervise and train student employee(s), as needed. Schedule work hours and review and approve work. Essential Duty? Yes
• Create documentation, schedule, attend, and maintain records for department meetings. Schedule additional meetings and maintain records as needed. Essential Duty? Yes
• Perform other duties as assigned. Essential Duty? No
• Assist in the college planning and assessment program by developing annual work unit objectives that impact long-range priority goals. Essential Duty? No

Required Documents

• Resume
• Cover Letter

Optional Documents

• Transcripts
• Miscellaneous 1