Administrative Assistant (Nursing Department)

Illinois College; Jacksonville (IL); On-site; USD 26,000 - 28,000; Full time

Job summary

Illinois College in Jacksonville, IL seeks an Administrative Assistant for the Nursing Program to provide essential administrative support to the Director and the program. The role involves handling scheduling, documentation, communications, and collaboration with internal and external stakeholders.

The position is full-time, hourly, with a day shift. A Bachelor's degree is strongly preferred or equivalent education/experience, and proficiency with Microsoft Office and data management is

Qualifications

• Bachelor's degree preferred or equivalent education/experience.
• Proficient with Microsoft Office and strong word processing/data management abilities.
• Excellent communication skills, both verbal and written; ability to work with diverse constituencies.

Responsibilities

• Assist the Director of Nursing with administrative tasks and departmental documentation.
• Serve as the first point of contact for students, staff, and the public.
• Direct or address questions from various constituencies and keep the Director informed.
• Support curriculum, accreditation, and quality improvement efforts.
• Maintain budget records, generate budget reports, and process requisitions.
• Prepare meeting minutes and provide additional administrative support as needed.

Skills

Communication

Organization

Interpersonal skills

Multi-tasking

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Job Details

Job Location: Illinois College - Jacksonville, IL 62650

Position Type: Full Time

Education Level: Associate's Degree

Salary Range: $18.75 - $20.19 Hourly

Job Shift: Day

Job Category: Admin - Clerical

The Administrative Assistant for the Nursing Program provides administrative support to the Director of the Nursing Program and to the program as a whole.

Essential Functions

• Assist the Director of Nursing with administrative tasks, including maintaining departmental documentation, organizing meetings, supporting communication with internal and external constituencies, and assisting with scheduling and planning.
• Serve as the first point of contact for the Nursing program, including for students, prospective students, IC personnel in other offices, and the public.
• Address or appropriately direct questions that arise from multiple constituencies, keeping the Director abreast of issues that arise.
• Support departmental efforts related to curriculum, assessment, accreditation, and quality improvement.
• Maintain departmental budget records, generate budget reports, and process requisitions and reimbursements for the Director and Nursing program faculty members.
• Participate in and prepare minutes for nursing program meetings.
• As needed, provide administrative support to Nursing Program faculty members.

Qualifications

• Bachelor’s degree strongly preferred; equivalent education/experience considered
• Proficient with Microsoft Office; strong word processing data management abilities
• Ability to work effectively with individuals from a wide range of backgrounds
• Excellent communication skills, both verbal and written
• Experience with and understanding of accreditation and reporting processes and standards preferred
• Ability to deal with confidential information
• Capacity to take initiative where appropriate: a self-starter
• Interest in the Nursing profession; familiarity with health care professions preferred
• Excellent organizational and interpersonal communication skills
• Demonstrated ability to interact effectively with a wide range of internal and external constituencies
• Personal integrity and professionalism
• Highly organized, detail-oriented, with the ability to consistently multi-task
• Clear commitment to working in a higher education setting

Additional Job Details

Job Title: Administrative Assistant for the Nursing Program

Department: Nursing

Reports to: Director of the Nursing Program

Status: Hourly, 12-month, full-time

About Illinois College

Illinois College is a residential, private liberal arts college located in the heart of Illinois, 70 miles northeast of Saint Louis, Missouri, and 30 miles west of Springfield, the capital of Illinois. True to its founding vision in 1829, Illinois College is a community committed to the highest standards of scholarship and integrity in the liberal arts. The College develops in its students qualities of mind and character needed for fulfilling lives of leadership and service, fostering academic excellence rooted in opportunities for experiential learning while preparing students for lifelong success