Program Assistant II

LifeStream Behavioral Center; Lecanto (FL); Hybrid; USD 36,000 - 54,000; Full time

Benefits offered by this job

Health/Dental/Vision Insurance

Pension Plan (403(b)

Paid Time Off (4+ weeks)

Flexible Work Schedules

Tuition Reimbursement Program

Free Telehealth Services

HRSA Loan Forgiveness Program

Job summary

LifeStream Behavioral Center is seeking a Program Assistant II to provide administrative support for a 24/7 program. You will coordinate activities, maintain records, and ensure effective communication among staff, clients, and external partners.

Required: high school diploma or equivalent, 2+ years in admin/program support; associate's degree preferred. Experience with intake paperwork and database management is a plus.

Qualifications

• High school diploma or equivalent required; an associate's degree in a related field is preferred.
• Minimum of 2 years of experience in an administrative or program support role.
• Experience with intake paperwork preferred.
• Experience in behavioral health or social services setting preferred.
• Familiarity with database management and reporting.

Responsibilities

• Coordinate program activities and maintain records.
• Facilitate communication between program staff, clients, and external partners.
• Provide administrative support including scheduling meetings, preparing reports, and managing correspondence.
• Assist in monitoring program budgets and expenditures.
• Support evaluation efforts by collecting and analyzing data.
• Ensure compliance with organizational policies and procedures.

Skills

Organizational skills

Communication skills

Multitasking

Discretion/Confidentiality

Education

High school diploma or equivalent

Associate’s degree (preferred)

Tools

Microsoft Office

Job description

Job Purpose:- The Program Assistant II is responsible for providing administrative support to ensure the efficient operation of the program. This role involves assisting with the coordination of program activities, maintaining records, and facilitating communication between staff and clients. The Program Assistant II plays a crucial role in supporting the center's mission to provide quality behavioral health services.Key Responsibilities:- The program operates 24/7 and staff will participate in an on-call rotation.- Facilitate communication between program staff, clients, and external partners.- Provide administrative support, including scheduling meetings, preparing reports, and managing correspondence.- Assist in the preparation and monitoring of program budgets and expenditures.- Support program evaluation and improvement efforts by collecting and analyzing data.- Ensure compliance with organizational policies and procedures.Required Education:- High school diploma or equivalent required; an associate's degree in a related field is preferred.Required Experience:- Minimum of 2 years of experience in an administrative or program support role, preferably within a behavioral health or social services setting.- Knowledge of completing intake paperwork is required.- Experience working with individuals with substance abuse disorders is preferred.Required Skills and Abilities:- Strong organizational skills with the ability to manage multiple tasks and priorities efficiently.- Excellent communication skills, both written and verbal, with a professional demeanor.- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with database management.- Ability to maintain confidentiality and handle sensitive information with discretion.- Strong problem-solving skills and the ability to work independently with minimal supervision.- Demonstrated ability to interact effectively with diverse populations, including clients, staff, and external partners.LifeStream BenefitsHealth/Dental/Vision InsuranceShort Term DisabilityPension Plan403(b)Paid Time Off (Over 4 weeks your 1st year!)Flexible Work SchedulesTuition Reimbursement ProgramFree Telehealth ServicesHRSA Loan Forgiveness ProgramAnd More!Important NoticeAs part of our hiring process and in compliance with Section 435.04, Florida Statutes, certain positions require a Level 2 background screening. Employment offers are contingent upon meeting applicable requirements. For more details on Level 2 background screening requirements, please visit: Florida Care Provider Background Screening ClearinghouseLifeStream is an equal opportunity employer and does not discriminate against any applicant based on age, citizenship, color, covered veteran status, disability, gender identity, genetic information, marital status, race, religion, sex, sexual orientation, or other protected status in accordance with applicable federal, state, and local laws.