Program Assistant II

LifeStream Behavioral Center; Ocala (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health/Dental/Vision Insurance

Pension Plan (403(b))

Paid Time Off

Flexible Work Schedules

Tuition Reimbursement

Free Telehealth Services

HRSA Loan Forgiveness Program

Job summary

LifeStream Behavioral Center in Ocala, FL is seeking a Program Assistant II to support administrative and logistical tasks across the program. You will help coordinate schedules, prepare materials, and maintain records to ensure smooth program operations.

The role requires a high school diploma and at least two years of administrative experience, preferably in behavioral health. You will work with a diverse team and contribute to quality service delivery.

Qualifications

• High school diploma or equivalent required.
• Minimum of two years’ administrative or program support experience.
• Experience in behavioral health or related healthcare setting desirable.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Coordinate and manage program schedules to ensure timely activities.
• Prepare and distribute program materials, reports, and documentation.
• Maintain accurate records of participant data and program outcomes.
• Provide administrative support, including arranging meetings and handling inquiries.
• Assist in organizing events, workshops, and training sessions.

Skills

Strong organizational skills

Excellent communication skills

Discretion and confidentiality

Detail-oriented

Problem-solving

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Office management software

Job description

Job Purpose:- The Program Assistant II will support the efficient operation of the program by providing administrative and logistical assistance. This role is integral to ensuring that program activities are executed smoothly and effectively, contributing to the overall mission of providing exceptional behavioral health services.Key Responsibilities:- Coordinate and manage program schedules, ensuring all activities are planned and executed in a timely manner.- Assist in the preparation and distribution of program materials, reports, and documentation.- Maintain accurate records of program activities, including participant data and program outcomes.- Provide administrative support to program staff, including scheduling meetings, managing communications, and handling inquiries.- Assist in organizing and coordinating program events, workshops, and training sessions.- Support the implementation of program policies and procedures to ensure compliance and quality standards.- Collaborate with program staff and external partners to facilitate program objectives and enhance service delivery.- Monitor program budgets and expenditures, ensuring resources are utilized efficiently and effectively.- Contribute to the continuous improvement of program services by providing feedback and suggestions for enhancement.Required Education:- High school diploma or equivalent requiredRequired Experience:- Minimum of two years of experience in an administrative or program support role.- Experience working in a behavioral health or related healthcare setting is highly desirable.Required Skills and Abilities:- Strong organizational skills with the ability to prioritize tasks effectively.- Excellent communication skills, both written and verbal, with a professional demeanor.- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.- Ability to maintain confidentiality and handle sensitive information with discretion.- Strong problem-solving skills and the ability to work independently as well as part of a team.- Detail-oriented with a high level of accuracy in work output.- Demonstrated ability to interact effectively with diverse populations and build positive relationships.LifeStream BenefitsHealth/Dental/Vision InsuranceShort Term DisabilityPension Plan403(b)Paid Time Off (Over 4 weeks your 1st year!)Flexible Work SchedulesTuition Reimbursement ProgramFree Telehealth ServicesHRSA Loan Forgiveness ProgramAnd More!Important NoticeAs part of our hiring process and in compliance with Section 435.04, Florida Statutes, certain positions require a Level 2 background screening. Employment offers are contingent upon meeting applicable requirements. For more details on Level 2 background screening requirements, please visit: Florida Care Provider Background Screening ClearinghouseLifeStream is an equal opportunity employer and does not discriminate against any applicant based on age, citizenship, color, covered veteran status, disability, gender identity, genetic information, marital status, race, religion, sex, sexual orientation, or other protected status in accordance with applicable federal, state, and local laws.