Program Assistant I | Residential Maternal Recovery Program

LifeStream Behavioral Center; Town of Florida (NY); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health/Dental/Vision Insurance

Short Term Disability

Pension Plan 403(b)

Paid Time Off

Flexible Work Schedules

Tuition Reimbursement Program

Free Telehealth Services

HRSA Loan Forgiveness Program

Job summary

LifeStream Behavioral Center seeks a Program Assistant to provide essential administrative support to the program manager and team. You will schedule meetings, manage calendars, and coordinate appointments to ensure smooth daily operations.

You will also maintain records, handle client inquiries, support events and trainings, and assist in developing policies to help deliver high-quality services in a compliant, compassionate environment.

Qualifications

• High school diploma or equivalent required.
• 1 year+ experience in behavioral health or social services preferred.
• Administrative support or program coordination experience desired.

Responsibilities

• Provide administrative support to the program manager and team, including scheduling meetings and managing calendars.
• Assist in preparing and distributing program materials, reports, and communications.
• Maintain accurate records of program activities and client interactions.
• Serve as a point of contact for program inquiries to clients, staff, and external partners.
• Support planning and execution of program events, workshops, and training sessions.
• Assist in developing and implementing program policies and procedures to ensure compliance.
• Collaborate with team to identify operational challenges and improve efficiency.

Skills

Organizational skills

Communication

MS Office

Confidentiality

Problem-solving

Teamwork

Compassionate approach

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Job Purpose:- The Program Assistant is responsible for providing administrative support to ensure efficient operation of the program. This role involves assisting the program manager and team with various tasks to enhance the delivery of services to clients. The Program Assistant I plays a crucial role in maintaining the smooth functioning of the program by handling day-to-day administrative activities, facilitating communication, and supporting the overall mission of the center.Key Responsibilities:- Provide administrative support to the program manager and team, including scheduling meetings, managing calendars, and coordinating appointments.- Assist in the preparation and distribution of program materials, reports, and communications.- Maintain accurate and organized records of program activities, client interactions, and other relevant data.- Serve as a point of contact for program inquiries, providing information and assistance to clients, staff, and external partners.- Support the planning and execution of program events, workshops, and training sessions.- Assist in the development and implementation of program policies and procedures to ensure compliance with organizational standards.- Collaborate with team members to identify and address operational challenges and improve program efficiency.- Perform other related duties as assigned to support the program's objectives and enhance service delivery.Required Education:- High school diploma or equivalent required.Required Experience:- Minimum of 1 year of experience in a behavioral health or social services setting.- Experience in administrative support or program coordination is highly desirable.Required Skills and Abilities:- Strong organizational skills with the ability to manage multiple tasks efficiently.- Excellent communication skills, both written and verbal, to interact effectively with clients and team members.- Proficiency in Microsoft Office Suite and other relevant software applications.- Ability to maintain confidentiality and handle sensitive information with discretion.- Demonstrated problem-solving skills and the ability to work independently as well as part of a team.- Compassionate and empathetic approach to working with individuals facing mental health challenges.LifeStream BenefitsHealth/Dental/Vision InsuranceShort Term DisabilityPension Plan403(b)Paid Time Off (Over 4 weeks your 1st year!)Flexible Work SchedulesTuition Reimbursement ProgramFree Telehealth ServicesHRSA Loan Forgiveness ProgramAnd More!Important NoticeAs part of our hiring process and in compliance with Section 435.04, Florida Statutes, certain positions require a Level 2 background screening. Employment offers are contingent upon meeting applicable requirements. For more details on Level 2 background screening requirements, please visit: Florida Care Provider Background Screening ClearinghouseLifeStream is an equal opportunity employer and does not discriminate against any applicant based on age, citizenship, color, covered veteran status, disability, gender identity, genetic information, marital status, race, religion, sex, sexual orientation, or other protected status in accordance with applicable federal, state, and local laws.