Program Assistant I Pediatric Clinic Position Control Number PA1-22-130-02

Kaizen Lab Inc.; Baltimore (MD); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Time off

Health coverage

Retirement plan

Mon-Fri schedule

Job summary

U.M. FDSP Associates is seeking a Program Assistant to support dental clinic operations. The role involves front desk coverage, scheduling, and direct interaction with patients, residents, and staff to ensure smooth patient flow.

Responsibilities include confirming appointments, verifying insurance, collecting payments, and maintaining accurate records. The position emphasizes accuracy, customer service, and adherence to university policies in a fast-paced clinical environment.

Qualifications

• Knowledge of standard office procedures and computer use.
• Ability to follow oral and written instructions with attention to detail.
• Ability to maintain effective work relationships in a team.

Responsibilities

• Answer front desk calls, route messages and respond to inquiries.
• Provide excellent customer service to patients arriving for appointments.
• Schedule appointments and manage conflicts, including emergencies.
• Confirm next-day appointments with patients.
• Verify patient contact info and insurance/assistance status.
• Obtain insurance pre-authorization as needed.
• Inform patients of charges and balances due before service.
• Request payments per university policies and procedures.
• Respond to questions about patient accounts.
• Process day-to-day payments and reconcile receipts.
• Help with daily ledger and deposits as required.
• Perform other clerical duties as delegated.

Skills

Phone handling

Customer service

Appointment scheduling

Insurance verification

Cash handling

Daily reconciliation

Education

High school diploma or GED

Job description

SUMMARY:

U.M. FDSP Associates is a non-profit affiliate of theUniversity of Maryland School of Dentistry.U.M. FDSP Associates is the organization that provides patient carefocused staffing for the clinic operations so that faculty and students mayprovide patient care to the general public.

We offer a comprehensive benefits package to support work-life balanceand employee well-being. Our benefits include:

• Time Off:Generous paid vacation, sick leave, and personal days, plus 17 paidFederal holidays. Enjoy Thanksgiving Day and the Friday after Thanksgivingoff, as well as a full winter break from Christmas Day through New Year’sDay.
• Health Coverage:Medical, dental, and vision insurance, along with short-term and long-termdisability, and life insurance options.
• Retirement: 401(k)with a competitive employer match of up to 6%.
• Work Schedule: Normaloperations hours are Monday through Friday.

We prioritize flexibility, health, and financial security, creating anenvironment where employees can thrive both professionally and personally.

The Program Assistant provides multi-task clerical supportfor dental clinic operations. The personin this position will schedule and confirm appointments and work directly withpatients, residents, pre-doctoral students, and staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1.Responsiblefor telephone coverage of the front desk, taking and distributing messages, andanswering all callers’ questions.

2.Providesexcellent customer service to patients arriving for appointments. Contacts faculty,students, and staff to inform them of patient arrival.

3.Schedulesappointments to accommodate patients; resolves scheduling conflicts and fits inemergency appointments.

4.Confirmsappointments with patients for the next business day.

5.Verifiescontact information and that insurance or medical assistance are still in force.

6.Getsinsurance pre-authorization of coverage.

7.Informspatient of today's charges and any previous balance due before any service isrendered.

8.Requestspayment for any procedures in accordance with the University of Maryland DentalSchool's policies and procedures guidelines.

9.Respondsto inquiries about patient's accounts.

10.Requestspayment when account is delinquent; may assist Patient Account Specialist tocorrect errors when necessary.

11.Handles day-to-daypayment transactions makes changes; receives checks; processes credit card transactions;issues receipts; validates parking.

12.Processesand reconciles daily receipt with AxiUM daily ledger and deposit receipts intothe night deposit box.

Note: The intent of this list of primary duties is toprovide a representative summary of the major duties and responsibilities ofthis job. Incumbents perform otherrelated duties assigned. Specific dutiesand responsibilities may vary based upon departmental needs.

EDUCATION and/or EXPERIENCE:

High school diploma or general education degree (GED); 1 - 3years’ related experience. Relatededucation may be substituted for experience on a year for year basis.

Required Knowledge / Skills / Abilities:

Knowledge of standard office procedures; must be able tooperate computers and other office machines, such as fax, calculator, answeringtelephones, as well greeting visitors and so on. Skill in filing documents according toalphabetic and numeric sequences; in operating manual and automated officeequipment; Ability to apply close attention to detail in performing routineclerical tasks. Ability to follow oraland written instructions. Ability tomaintain effective work relationships.