Program Assistant, HomeBase - Brooklyn

CAMBA; New York (NY); On-site; USD 36,746 - 44,912; Full time

Benefits offered by this job

Health insurance

Dental insurance

403(b) retirement plan with employer match

Paid time off

Paid holidays

Job summary

CAMBA is looking for a full-time Program Assistant to manage office operations and assist with various responsibilities including client interaction and maintenance tasks. The position requires a High School Diploma or GED and basic technical skills to follow instructions and handle maintenance needs. Located in Brooklyn, NY, the role offers a salary of $40,829.20 with a comprehensive benefits package including health and dental insurance, retirement plans, and paid time off. CAMBA values diversity and inclusiveness in the workplace.

Qualifications

• Sufficient education and technical expertise to comprehend written and oral instructions.
• Basic math to accomplish maintenance tasks.

Responsibilities

• Open the office and prepare it for staff and visitors.
• Answer phone calls and direct clients appropriately.
• Monitor and manage office equipment maintenance issues.
• Perform general maintenance duties including cleaning and repairs.
• Organize and manage filing system.
• Travel to other CAMBA sites or client homes as needed.

Education

High School Diploma or GED

Job description

Who We Are

CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City, where all children and adults have access to the resources and supports they need to thrive. We take a comprehensive approach by offering more than 160 integrated programs in: Education & Youth Development, Family Support, Job Training & Employment Support Services, Health, Housing, and Legal Services. We reach more than 65,000 individuals and families each year at our 90 locations, including 10,000 youth. CAMBA serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe. Over 85% of our families are living in poverty, reflecting the challenges faced by nearly 1.7 million New Yorkers today.

Homelessness Prevention Initiative (HomeBase)

HomeBase is a CAMBA program that provides case management and essential services to at‑risk individuals and families in Brooklyn and Staten Island to prevent homelessness. Individuals and families receive services that help them overcome problems with public benefits, housing, education, health care and other issues that could impede their ability to maintain stable households.

Position

Program Assistant

Reports To: Program Director

Location: 1117 Eastern Parkway, Brooklyn, NY 11213

Responsibilities

• Responsible for opening the office and preparing it for CAMBA employees and visitors
• Answer telephone and provide callers with answers to questions about the organization (e.g. address, fax #, directions, etc.)
• Direct clients and walk‑ins to the proper sign‑in sheets when entering the office
• Monitor, troubleshoot, and track all office equipment maintenance issues including fax machine and phone line; order, receive, track, store and distribute office supplies; maintain inventory and ensure security of supplies; assist with keeping records in regards to purchasing, vendors and purchasing groups and troubleshoot any issues
• Perform general maintenance duties including mopping, sweeping, polishing floors, disposing of trash, consolidating for pickup, cleaning bathrooms, dusting furniture and equipment, replacing lightbulbs, painting and other facility repairs as needed
• Coordinate and assign staff mail boxes as needed
• Messenger responsibilities including mail/check pick‑ups from various locations (main office, HRA, Legal offices and other CAMBA locations) and/or deliveries
• Copy, collate and file correspondence and various documents weekly
• Organize and manage filing system, and shred as needed
• Maintain accurate files of paperwork of all orders (i.e. copies of Purchase Order forms, Program Request forms and package receipts)
• Travel to other CAMBA sites or client homes as needed
• Coordinate, plan and participate in special events as needed
• Other duties as assigned

Education, Licenses and Certifications Required

Sufficient education and technical expertise to comprehend written and oral instructions (work orders); basic math to accomplish maintenance tasks; and to document accomplished tasks.

Other Requirements

• Maintain professional relationships with clients and client confidentiality
• Practice Universal Precautions / Standard Protocol & Procedures
• Comply with any and all Federal, State, City and CAMBA security and privacy policies intended to protect the security and privacy of individually identifiable health information

Preferred Qualifications

• High School Diploma or GED

Compensation

$40,829.20

Status

Full‑time (35 hours per week)

Benefits

CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off (vacation, personal, and sick time), and paid holidays.

CAMBA and CAMBA Housing Ventures are proud to be an Equal Employment Opportunity Employer. We value a diverse & inclusive workforce and do not discriminate based upon race, religion, color, national origin, gender, gender identity, gender expression, sexual orientation, age, status as a protected veteran, status as an individual with a disability (including pregnancy, childbirth, or related medical conditions), or other applicable legally protected characteristics.