Program Assistant (Expo Projects Coordinator)

KWAAN; Washington, Northern (District of Columbia, KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Kwaan Bear Technology (KBITS) seeks a Program Assistant (Expo Projects Coordinator) in the DC Metro Area to coordinate Expo projects and support the Expo Unit. You will manage records, schedules, and communications while assisting with special projects and events.

The role requires a Bachelor's Degree and strong organizational skills, with experience in SharePoint, blogging, and social media. A proactive, detail‑oriented candidate will thrive in a fast-paced environment.

Qualifications

• Bachelor's Degree required.
• Familiarity with U.S. public diplomacy policy and goals.
• Experience with SharePoint, blogging, and social media platforms.

Responsibilities

• Records management: maintain comprehensive records for multi-year Expo projects.
• Administrative support: schedule meetings, take notes, track clearances, maintain contact databases, and update project documents.
• Communication & outreach: assist in preparing presentations and social media outreach, including blogging and Twitter.
• Project updates & special events: prepare weekly updates and assist in planning events and special projects.
• Liaison duties: serve as Expo Unit liaison to Global Partnerships Office and assist with donor vetting and gift memo process.
• Backup support: provide backup to administrative staff when needed.

Skills

Public diplomacy

Project management

Written & oral communication

Organizational skills

Education

Bachelor's Degree

Tools

SharePoint

Blogging

Twitter

Job description

Program Assistant (Expo Projects Coordinator)

Washington, DC

Job Title: Program Assistant (Expo Projects Coordinator)

Location: DC Metro Area

Clearance: Minimum of a Secret Clearance

About the Role: The Expo Projects Coordinator will be a key player in the successful execution of multi-year Expo projects, ensuring that all aspects are well-organized, efficiently managed, and effectively communicated. This role involves maintaining records, scheduling, preparing presentations, and providing support for special projects. The ideal candidate will be a proactive and detail-oriented professional with excellent organizational and communication skills, capable of managing multiple tasks and interacting with various stakeholders.

Key Responsibilities:

• Records Management: Maintain comprehensive records for multi-year Expo projects to ensure information is organized, accessible, and up-to-date.
• Administrative Support: Schedule meetings, take detailed meeting notes, track clearances, maintain contact databases, and update project documents using project management tools and techniques.
• Communication & Outreach: Assist in preparing presentations and social media outreach, including familiarity with blogging and platforms like Twitter.
• Project Updates & Special Events: Prepare weekly project updates, assist in planning special events, and conduct special projects under the guidance of Expo Unit staff.
• Liaison Duties: Serve as the Expo Unit liaison to the Global Partnerships Office, assisting with the vetting of potential donors and managing the gift acceptance memo process.
• Backup Support: Provide administrative support as a backup to the administrative assistant when needed.

Qualifications:

• Education: Bachelor's Degree required.
• Experience & Skills:
  • Familiarity with U.S. public diplomacy policy and goals.
  • Proficiency in project management tools and techniques.
  • Experience with SharePoint, blogging, and social media platforms (e.g., Twitter).
  • Ability to interact effectively with individuals at various levels, providing advice, information, and assistance.
  • Strong organizational skills with the ability to plan, prioritize, and manage multiple assignments with tight deadlines.
  • Excellent written and oral communication skills, with the ability to draft a variety of documents and establish and maintain professional relationships.
  • Proven ability to manage travel, meeting schedules, and records efficiently.
  • Ability to work cooperatively in a team environment and handle a high volume of work in a results-driven office.

Kwaan Bear Technology (KBITS), is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind. KBITS is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at KBITS are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. KBITS will not tolerate discrimination or harassment based on any of these characteristics.