Program Assistant - Center for Workforce Development

East Central College; Union (MO); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

Medical, dental, vision and life ins.

Missouri Public School Retirement

Paid leave

Tuition waiver for self and family

Tuition reimbursement

Job summary

East Central College in Union, MO is seeking a full-time Program Assistant for the Center for Workforce Development. You will support Youth Outreach and the Summer Learning Academy, while serving as the receptionist for the Business and Industry Center.

This grant-funded role includes administrative duties, grants support, and coordination with stakeholders. You will maintain records, assist with reporting, and help with class registrations and schedules.

Qualifications

• High School Diploma or GED; one-year assistant level experience.

Responsibilities

• Greet and direct visitors at the Business and Industry Center.
• Answer the telephone, provide information, take messages, direct calls.
• Plan and coordinate Summer Learning Academy registration and logistics.
• Provide administrative support for federal/state grants and reporting.
• Coordinate grant compliance with stakeholders and maintain records.
• Create/update Salesforce Interactions and post class schedules.
• Assist with class registrations, schedules, supplies, and inquiries.
• Perform clerical duties including bookkeeping, data entry, and filing.

Skills

Reception duties

Administrative support

Communication

Data entry

Education

High School Diploma or GED

Tools

Salesforce Interactions

Job description

LEVEL: 106 FLSA: Non-Exempt

EAST CENTRAL COLLEGE has an opening for a full-time Program Assistant for the Center for Workforce Development. This position is responsible for providing a variety of administrative and operational duties in support of the Center for Workforce Development, including Youth Outreach and Summer Learning Academy activities, while serving as the receptionist for the Business and Industry Center.

This is a grant funded position.

MINIMUM QUALIFICATIONS

(A comparable amount of training, education or experience may be substituted for the minimum qualifications.)

A High School Diploma or GED; one-year assistant level experience.

ESSENTIAL TASKS

(Employee must be able to perform the following essential functions to the satisfaction of the employee's supervisor.)

• Greet and direct visitors at the Business and Industry Center to the appropriate person, classroom, and/or office.
• Answer the telephone, provide information, take messages, and/or direct calls to appropriate personnel.
• Lead, as directed, the planning and administrative preparation for the Summer Learning Academy, including coordinating registration, instructor communications, classroom assignments, supply procurement, schedules, program materials, and other operational activities to ensure successful program implementation.
• Provide direct administrative support for federal and state grants and workforce development programs administered by the Center for Workforce Development, including maintaining records, monitoring compliance requirements, coordinating documentation, and assisting with reporting and program operations.
• Coordinate administrative activities, as directed, related to state and federal grant compliance by collaborating with customers, compliance managers, and other internal and external stakeholders.
• Create and update Salesforce Interactions.
• Post and update CWD class schedule on ECC website.
• Assist with CWD class registrations, classroom schedules, supply purchases and implementation of classes.
• Respond to student and instructor inquiries regarding CWD classes, as directed.
• Perform clerical level duties including bookkeeping, ordering supplies, maintain inventory of office equipment/materials/supplies, filing, data entry, word processing, typing letters, reports, and phone calls.
• Perform assigned responsibilities, and other related duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner and with minimal supervision.

Benefits

ECC offers a comprehensive benefits package which includes medical, dental, vision and life insurance with no premium cost to the employee for employee only coverage. Missouri Public School Retirement System benefits, generous paid leave, ECC tuition waiver for self and immediate family and tuition reimbursement benefits for employee.

Salary range

$21.50 - $29.09 per hour. While the full salary range is provided for growth potential, most new hires are initially placed within the first quartile of the range based on experience and institutional compensation guidelines. Position is level 106. Position is grant funded.

East Central College is an Equal Opportunity Employer.

East Central College's Main Campus is located in Union, MO which is about 60 minutes west of St. Louis. For more information about East Central College visit, www.eastcentral.edu.

East Central College does not discriminate on the basis of race, color, religion, national origin, ancestry, gender, sexual orientation, age, disability, genetic information or veteran status. Inquiries related to employment practices may be directed to Human Resources Director at 636-584-6710. East Central College is an equal opportunity employer and provider of employment and training services. Auxiliary aids and services are available upon request to individuals with disabilities.

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