Administrative Office Assistant

Rite Corporation; Union (MO); On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Missouri Public School Retirement

Paid leave

ECC tuition waiver for self and family

Tuition reimbursement

Job summary

East Central College is hiring an Office Assistant for the Humanities, Fine & Performing Arts, Box Office. The role supports clerical tasks, ticket sales, and event coordination within the Academic Affairs division, Level 104.

Ideal candidates will have a high school diploma or GED and at least one year of experience with Microsoft Office, Canva, and Adobe products, demonstrating initiative and reliability.

Qualifications

• Completion of High School diploma or GED
• Minimum one year experience with Microsoft Office, Canva, and Adobe products.

Responsibilities

• Proactively manage routine office, departmental, event, and operational needs with minimal supervision.
• Respond to inquiries in person or by telephone and direct accordingly.
• Assist with textbook orders and maintain accurate textbook records.
• Maintain inventories and records for departments and accreditation, including NASM/NASAD compliance.
• Coordinate meetings and event calendars; handle reservations for events by phone or in person.
• Prepare and distribute meeting minutes and assist with program materials for arts events.
• Support with ticketing for events, including sales and distribution of tickets.

Education

High School diploma or GED

Tools

Microsoft Office

Canva

Adobe products

Job description

JOB TITLE: Office Assistant – Humanities, Fine & Performing Arts, Box Office

FLSA: Non-Exempt

DEPARTMENT: Academic Affairs LEVEL: 104

East Central College has an opening for a full-time Office Assistant for the Humanities, Fine& Performing Arts, Box Office departments. This position is responsible for performing a variety of office tasks which provide clerical and administrative support the division, including ticket sale transactions and distribution of tickets for all college events.

The position requires initiative and the ability to independently identify and address routine operational needs, anticipate departmental needs, prioritize competing responsibilities, and follow tasks through to completion with minimal supervision.

MINIMUM QUALIFICATIONS: (A comparable amount of training, education or experience may be substituted for the minimum qualifications.)

• Completion of High School diploma or GED
• Seeking a self-starter with minimum one year experience in Microsoft Office products, Canva, and Adobe products.

ESSENTIAL TASKS: (Employee must be able to perform the following essential functions to the satisfaction of the employee’s supervisor.)

• Proactively identify and address routine office, departmental, event, and operational needs; anticipate upcoming needs and take appropriate action within established policies and procedures, seeking guidance when necessary.
• Respond to and direct inquiries made in person and by telephone.
• Assist with textbook orders and adoption and maintain accurate textbook records.
• Maintain inventories & records for departments and accreditation, including supporting compliance recommendations (NASM & NASAD).
• Maintain inventory of musical Instruments, keep digital files and instrument liability forms, plus monitor instrument lockers.
• Perform typing, word process, or data entry tasks involving preparation of letters, reports, and forms.
• Duplicate, collate, sort, and/or alphabetize materials.
• Prepare and distribute department meeting minutes.
• Coordinate meetings, appointment schedules or event calendars.
• Notify appropriate departments of equipment malfunctions and troubleshoot as appropriate.
• Assist departments with editing, updating and distributing syllabi and signature assignments.
• Assist with the coordination of the scheduling of field trips and other off campus events/activities.
• Compile information for posters, programs, etc. and assist with social media representation for the humanities and fine and performing arts departments. Create program for fine arts events. Order and pick up programs upon completion.
• Contact students regarding class cancellations and changes in course offerings as directed by the Office of Arts & Sciences.
• Communicate with internal/external event representatives about ticketing, ushers, or front of house needs in order to prepare for facilities requirements.
• Assist in coordination of Art Demo Day, Humanities Fest, and International Day.
• Assist with all music events including financial transactions, recital programs, and organization of events.
• Take reservations by telephone and, occasionally, in person relating to events.
• Anticipate and assist with event setup, operation, and cleanup needs, taking initiative to address routine issues and ensure events are adequately supported.
• Identify, troubleshoot, and resolve routine ticketing issues independently when possible, escalating issues appropriately when they fall outside established procedures or assigned authority.
• Work evenings of fine and performing arts events.
• Serve as a backup position for basic lighting and sound events in the theatre.
• Share concert/theater/Film and Lecture reminders and live stream information with the Patrons of the Arts.
• Support faculty in assessment needs and collections, including curriculum mapping, annual reportion, comprehensive reviews, and self-study requirements for external accreditors.
• Perform assigned and related responsibilities independently and with initiative, following established practices, procedures, techniques, and standards; anticipate routine needs, follow through on responsibilities, and seek supervisory guidance when circumstances fall outside established procedures or assigned authority.

Benefits:ECC offers a comprehensive benefits package which includes medical, dental, vision and life insurance with no premium cost to the employee for employee only coverage. Missouri Public School Retirement System benefits, generous paid leave, ECC tuition waiver for self and immediate family and tuition reimbursement benefits for employee.

Salary range: $18.26 – $24.72 per hour. While the full salary range is provided for growth potential, most new hires are initially placed within the lower portion of the range based on experience and institutional compensation guidelines. Position is level 104.

East Central College is an Equal Opportunity Employer.

East Central College is located about 60 minutes from St. Louis. For more information about East Central College visit, www.eastcentral.edu.
East Central College does not discriminate on the basis of race, color, religion, national origin, ancestry, gender, sexual orientation, age, disability, genetic information or veteran status. Inquiries related to employment practices may be directed to Human Resources Director at 636-584-6710. East Central College is an equal opportunity employer and provider of employment and training services. Auxiliary aids and services are available upon request to individuals with disabilities