Administrative Assistant II Workforce Innovation and Credential Attainment Institute Grant

Kentucky Community and Technical College System; Elizabethtown (KY); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health coverage

Tuition waiver

403(b) retirement plan with employer-m

Vacation & sick time

Work-life balance

Paid holidays

Closing pay

Employee assistance program

Job summary

Kentucky Community and Technical College System is seeking an Administrative Assistant II for the WICIA Grant at Elizabethtown Community & Technical College to provide operational support ensuring effective project implementation and compliance.

The role supports a professional office environment, handles grant-related data entry and reporting, and contributes to recruitment efforts for technical education. Open until filled, review begins Nov 5, 2026.

Qualifications

• Bachelor’s degree with two years of experience or the equivalent combination of education and experience.
• Position is open until filled; review begins November 5, 2026.
• Equal opportunity employer and education institution.

Responsibilities

• Supports a professional office environment of efficiency and customer service in support of institutional responsiveness to external visitors, students, and colleagues.
• Performs data entry for the project, ensuring accuracy and timeliness of entries in relation to the goals, objectives, and activities of the program.
• Assists ECTC Workforce Solutions in the recruitment of individuals receiving technical education and workforce training.
• Responsible for the preparation of grant reports, monthly and annual performance reports, and monthly budget reconciliation.
• Provides general clerical support for staff, including preparing requisitions, supply requests, and travel documents.
• Creates and maintains an accurate and comprehensive file system that protects the privacy of the program, ECTC students, and their files to ensure compliance with the College and the U.S. Department of Education.
• Engages in professional development that enhances job performance and growth when possible.
• Other duties as assigned by supervisor.

Education

Bachelor’s degree and two years of experience

Job description

Title: Administrative Assistant II

Salary Range:$31,680.00

Contract Term Length:12 Months

Standard Hours:37.5

Work Location:On-Site

FLSA Status: Non-Exempt

College: Elizabethtown Community & Technical College

Campus Location: Elizabethtown CTC

Department: Workforce Solutions

Total Rewards

Elizabethtown Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity, including:

• Exceptional health care, vision, and dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

ECTC is seeking an Administrative Assistant II for the WICIA Grant to provide operational support necessary to ensure effective project implementation and compliance.

Job Duties:

• Supports a professional office environment of efficiency and customer service in support of institutional responsiveness to external visitors, students, and colleagues.
• Performs data entry for the project, ensuring accuracy and timeliness of entries in relation to the goals, objectives, and activities of the program.
• Assists ECTC Workforce Solutions in the recruitment of individuals receiving technical education and workforce training.
• Responsible for the preparation of grant reports, monthly and annual performance reports, and monthly budget reconciliation.
• Provides general clerical support for staff, including preparing requisitions, supply requests, and travel documents.
• Creates and maintains an accurate and comprehensive file system that protects the privacy of the program, ECTC students, and their files to ensure compliance with the College and the U.S. Department of Education.
• Engages in professional development that enhances job performance and growth when possible.
• Other duties as assigned by supervisor.

Minimum Qualifications:

Bachelor’s degree and two years of experience or the equivalent combination of education and experience.

The position is open until filled; review begins November 5, 2026

KCTCS/ECTC is an equal opportunity employer and education institution.

Band 7 (Min: $41,880.00)

Position # 10000329

Preferred Qualifications:

Additional Skills Requested:

Successful candidates should demonstrate:

• Familiarity with computers and database programs.

Employee Rights -Employee Polygraph Protection Act

Equal Opportunity Employer -The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.